Office Management and Internal Communications Intern

Position Overview

Solid Power is seeking an Office Management and Internal Communications Intern to support the employee and visitor experience. This role plays a key part in operating the front desk, coordinating office and meeting support, assisting with internal communications, supporting employee events and committees, and partnering with the Human Resources team on basic administrative and generalist activities.

Job Duties

• Operate the front desk and serve as a professional, welcoming first point of contact for employees, visitors, candidates, vendors, and guests.
• Welcome visitors, support check-in procedures, help confirm visitor approvals, and ensure required NDAs, visitor documentation, and site access expectations are completed before visitors are escorted on-site.
• Support meeting and event logistics, including room setup, food and beverage coordination, materials preparation, attendee support, clean-up, and follow-up actions.
• Aid with company events, employee engagement activities, committee meetings, celebrations, recognition moments, and other employee experience initiatives.
• Create, update, and help maintain basic internal communications, including communication monitor content, employee announcements, newsletter-style messaging, event reminders, and HR or office updates.
• Use Microsoft Word, Excel, PowerPoint, Outlook, Teams, and other standard office tools to create documents, trackers, presentations, schedules, sign-in materials, and communication drafts.
• Support basic HR generalist and administrative activities, which may include onboarding support, new hire materials, employee forms, file organization, training coordination, and employee committee support.
• Help maintain office supplies, breakrooms, conference rooms, common areas, event materials, and general office appearance by stocking, organizing, cleaning up, and escalating facility or supply needs.
• Cook with HR, Office Management, Facilities, EHS, IT, and business leaders to help employees and visitors receive timely support and accurate information.
• Handle routine employee and visitor questions professionally, maintain confidentiality when exposed to HR or employee information, and escalate questions or concerns to the appropriate team member.
• Look for simple ways to improve the front desk, office experience, internal communication flow, and employee event support.

Qualifications/Requirements

• Current enrollment in an associate’s or bachelor’s degree program in Business Administration, Communications, Human Resources, Organizational Leadership, Marketing, or a related field preferred; equivalent relevant experience may also be considered.
• Interest in office management, internal communications, employee experience, HR administration, or general business operations.
• Strong proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Teams.
• Professional communication skills with the ability to greet visitors, interact with employees, write clear messages, and represent the company in a positive and respectful manner.
• Strong attention to detail, follow-through, organization, and ability to manage multiple small tasks, event details, and communication deadlines.
• Ability to maintain confidentiality and use good judgement when exposed to employee, visitor, candidate, or HR-related information.
• Service-oriented mindset with a willingness to help, take initiative, clean up after events, stock supplies, solve simple problems, and support the needs of employees and visitors.
• Basic Canva or similar software, graphic design, presentation design, newsletter, digital signage, or visual communication experience preferred.
• Prior internship, campus leadership, customer service, receptionist, administrative assistant, event support, communications, or HR-related experience preferred.
• Comfort working in a fast-paced, collaborative, technical, or manufacturing-adjacent environment.