Office Engineer

About the role

This Opportunity WSP is seeking an Office Engineer to join our Construction Management team. This position is for full-time in-person, on-site at our Long Bridge Replacement Project spanning Alexandria, VA to D.C. Locations may include either.

Responsibilities

• Project leadership support, to Program Manager, Senior Office Manager, Area Construction Managers and Engineers
• Manage the project office schedule; synchronize and deconflict project calendars across construction packages and ensure appropriate representation for project staff
• Ensure conference room and facilities are scheduled and fully functional
• Absorb meetings and materials are prepared and presented with enough lead time to accommodate modifications and changes
• Absorb key client and project staff attendees are scheduled and available
• Absorb assist the project team with schedule coordination and outlook invitations
• Absorb Assist client and Joint Venture project management with the preparation of correspondence and internal and external presentations and products
• Absorb On-boarding of personnel
• Absorb Monitor and track all required training for team members
• Absorb Ensure proper on/off-boarding support for all team members (Emails, file access, project orientation, etc.)
• Absorb Assist with tracking any training and support requirement for project personnel
• Absorb Facility Management
• Absorb Maintain building and parking passes
• Absorb Maintain seating and office space designation
• Absorb Interface with client IT staff and others as necessary
• Absorb Maintain schedule, appearance and functionality of conference rooms
• Absorb Liaison to the building management company as appropriate
• Absorb Provide important building information to the project team
• Absorb Order office supplies and maintain inventory
• Absorb Maintain equipment-IT or support equipment for field
• Absorb Ensure proper vehicle and support equipment for project leadership
• Absorb Coordinate for PPE issue-standardize for all team members
• Absorb Guest and visitor support
• Absorb Ensure guests are greeted and supported
• Absorb Schedule and coordinate meeting and briefing materials for client as necessary
• Absorb Coordinate visitors to the office and the construction site (in coordination with the CM team)
• Absorb Ensure all logistics are in-place to support office visitors and site visitors and tours
• Absorb Provide support to senior project staff as required
• Absorb Back-up support for Project Control functions: Production manager (submittals, RFIs, project correspondence, document control)
• Absorb Contracts Manager (subcontracts drafting and issue, contract compliance)

Requirements

• Bachelor’s degree in Business Management, Construction Management, Project Management or an Engineering field
• 3+ years of experience as a Project Manager, Office Engineer, Office Manager, or Office Administrator
• Proven track record or experience as an Office Manager/ Office Engineer on large construction projects
• Demonstrated strong interpersonal skills and organizational/ planning skills in a fast-paced environment
• Excellent time management skills, have the ability to multi-task and prioritize work

Qualifications

• Proficient in the use of business software and applications such as MS Office, Outlook, Excel, PowerPoint

Skills

• Strong communication and interpersonal skills
• Ability to manage multiple tasks and priorities
• Experience with project management tools and software
• Knowledge of construction industry practices and regulations

Benefits

WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Pay

Expected Salary (all locations): $90,800-135,100/yr

Schedule

Full-time in-person, on-site

About WSP

ABOUT US WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper. www.wsp.com

At WSP

Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started? WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status. The selected candidate must be authorized to work in the United States. NOTICE TO THIRD PARTY AGENCIES: WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.