Office & Data Assistant (NonProfit) Staten Island

About the role

The Office & Data Assistant will engage in various administrative tasks pertinent to program execution and contract requirements including completing data entry in electronic data record system, assisting with student payroll, distributing incentives and paychecks where appropriate, maintaining, and distributing technology, inventory of office supplies and equipment, tracking participant attendance and other admin assignments.

Responsibilities

• Perform recordkeeping responsibilities such as MetroCard and lunch card distribution log, program attendance, program expense reports, monthly health and safety reports, etc.
• Provide other administrative support activities such as opening and distributing mail/faxes; typing correspondence; screening telephone calls; greeting visitors and maintaining visitor logs; scheduling appointments; ordering supplies.
• Organize, audit, and maintain paper and electronic participant records as required by the funders.
• Provide operational support such as maintaining staff contact, training records, vendor lists, etc.
• Produce and analyze program performance reports in electronic data system and provide information to the Program Director on a regular basis.
• Address public inquiries about the program through email or by phone and assist with program recruitment efforts such as intake, testing, and eligibility document verification.
• Attend program staff meetings, record minutes, and ensure timely communication of program needs to appropriate parties.
• Facilitate health and safety activities, communication, and training, as well as represent the program at the department safety committee meetings.
• Perform other administrative tasks as assigned.

Qualifications

• Education / Knowledge / Skills Required: Associated degree preferred, or high school diploma with a minimum of two (2) years of experience working as an administrative assistant in a human services agency.
• Strong interpersonal, written, and verbal communication skills.
• Highly organized, resourceful, and detail-oriented with ability to meet deadlines.
• Adept at using computers, technology, and MS Office programs.
• Proven capacity to work productively in highly collaborative settings and to coordinate the needs of multiple stakeholders.
• Flexibility to operate in a rapidly changing work environment, with ability to adapt and be sensitive to the organizational culture.
• Ability to establish and maintain an effective working relationship with staff, program participants, and DYCD.
• Valid New York State Drivers license preferred.

Benefits

• Full Medical Insurance at No Cost to Employees!
• Generous Paid Time Off (sick, personal, and vacation).
• Paid Training.
• Dental insurance.
• Vision insurance.
• Tuition Reimbursement.
• Referral program.
• 403(b) retirement plan with company match.
• Life insurance.
• Employee discount.
• Health Savings Account.