Office Coordinator, VIII

Position Summary The Office Coordinator will support the Office of the Registrar by overseeing the daily administrative activities of the office. Position Responsibilities Coordinate the daily operations of the Registrar’s office, including the coordination and execution of duties of support staffPrioritize, distribute, and review the work of the support staff, including:Processing all forms through our student information systemThis includes but is not limited to registration formsChanges of majorGrade changesLeaves of absence and withdrawalsName changesAnswering phones, providing basic information with screening and routing of callsAssisting with all in person inquiriesResponding to emails in the shared campus registrar inbox as well as personal inbox in a timely fashionMaintaining student records in our student information system and student transcriptsProcessing incoming transcripts and performing credit evaluationsScanning documents and student files to our document imaging systemProcessing transcript requests and checks for financial clearanceCoordinating with other campus registrar offices to process degree and enrollment verifications through the National Student ClearinghouseProcessing licensure forms, certifications, loan deferment letters, and other special student requestsPosting grades onto student recordsPosting degrees awarded and issuing letters of rejectionSetting up appointments for Assistant, Associate, and University Registrars, as requiredAssisting the Assistant, Associate, and University Registrars with data entry tasks as assignedConducting research and preparing reports for the Registrar and Dean's OfficePreparing correspondence, as needed, for the supervisorThe person in this role will provide guidance to other clerical staff members regarding job functions and questions the staff may haveTrain on office and University policies and proceduresEnsure that the department/division receives the administrative support required to meet its commitments and responsibilitiesMaintain calendars, make travel arrangements, and update pending commitments and appointmentsAssist faculty/supervisor with administrative requirementsMaintain office correspondence and reply to inquiriesResponses must be made in a timely manner, and urgent matters must be brought to the attention of senior managementConfirm that the appropriate resources are available, which are needed by the faculty memberMaintain complex databasesResponsible for staff timekeepingPosition is located primarily at Wilf campus, but may have occasional deployment to the other Registrar offices located at Brookdale, Beren, or Resnick campusesPerform other related duties as assigned Experience & Educational Background Bachelor’s degree3-5 years of administrative experience are requiredEquivalent combination of education and experience will also be considered Skills & Competencies Must possess strong knowledge of Microsoft Word, Excel, and PowerPointMay use other Microsoft programs as assignedAbility to quickly learn and become proficient in new software and technology is essentialMust be exceedingly well organized, flexible, and enjoy the administrative challenges of supporting a small office of diverse people and programsMust have the ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficientA high level of professionalism and confidentiality is crucial to this roleMust demonstrate good judgment, initiative, and attention to detailMust be able to effectively track time and resources to prioritize work assignments among assigned staffMust possess strong customer service, communication, and organizational skillsMay be required to work independently and produce quality work from conception to completion on assigned projects Salary Range Grade 8 1199 New Hire rate: $37.70 and 1199 One Year of Service rate: $38.47 About Us Yeshiva University is dedicated to academic excellence, intellectual exploration, and the advancement of timeless values that shape and impact lives. With a rich tradition rooted in Jewish thought and heritage, YU fosters a dynamic learning environment across its undergraduate, graduate, and professional schools. Our mission is to cultivate the next generation of leaders who will contribute meaningfully to society, guided by a commitment to ethics, innovation, and service. Our community extends far beyond the classroom, encompassing thousands of students, faculty, staff, and more than 70,000 alumni and supporters worldwide, all working together to build a brighter future. As a Yeshiva University employee, you will be part of a welcoming, diverse, and intellectually engaging community that values collaboration, excellence, and professional growth. We offer a supportive and stimulating workplace with tangible employee benefits, opportunities for advancement, and a strong sense of purpose. Beyond professional development, YU is committed to ensuring a high quality of life for its employees, offering a work environment that prioritizes well-being, work-life balance, and a culture of mutual respect. Every role at YU contributes to our broader mission of education, research, and societal impact, ensuring that all members of our community—students, faculty, staff, alumni, and friends—are inspired to make a difference. We invite you to bring your talent and passion to YU and join us in shaping the future. Equal Employment Opportunity Yeshiva University is an equal opportunity employer committed to providing employment opportunities to all employees and candidates without regard to race, color, age, sex, national origin, disability status, or any other characteristic protected by federal, state, or local laws.