Office Coordinator/Receptionist

This position plays a vital role in ensuring the smooth and efficient day-to-day operations of Tec Centro Philadelphia. Serving as the first point of contact for individuals visiting or calling the center, the Office Coordinator/Receptionist maintains a professional, welcoming, and organized front office environment while providing administrative support.

Responsibilities

Front Desk Operations

• Greet visitors and provide information in a courteous, professional manner.
• Ensure guests sign in and guide them according to their needs.
• Manage phone calls, emails, and inquiries, directing them to appropriate staff.
• Maintain the front office area, ensuring it is clean, organized, and functional.
• Perform clerical duties including data entry, filing, copying, and document preparation.
• Maintain general familiarity with the trades offered by the Center and the services provided by Esperanza.

Scheduling and Event Coordination

• Schedule appointments, meetings, workshops, and events.
• Coordinate logistics for job fairs, orientations, and community activities.
• Maintain and update contact lists and visitor records.
• Assist in event or classroom setup and cleanup as needed.
• Provide support for program outreach such as preparing flyers, managing mailing lists, or assisting with job fair preparation.

Administrative and Supply Management

• Assist with compiling data for internal and external reporting needs.
• Track and manage inventory of office supplies, submitting purchase requests when needed.
• Maintain an organized supply storage area and ensure items are properly labeled and accessible.
• Operate standard office equipment (copiers, phones, fax machines, etc).

Office Support and Communication

• Record and distribute meeting minutes and maintain meeting calendars.
• Serve as a liaison between staff, students, and external partners.
• Support onboarding and internal communications between departments.
• Provide accurate information and maintain a helpful, professional tone.
• Assist in drafting internal and external correspondence.
• Manage all message boards throughout the Center.

• Perform other duties as assigned in support of office operations.

Requirements

• Bilingual in English and Spanish is a must.
• High School Diploma or GED; Associate degree preferred.
• Minimum of two years of experience in office administration or customer service.
• Strong organizational and time management skills.

Pay

$40,000