Office Coordinator - Marine Division
About the role
Colonial Oil Industries, Inc. (COI) is one of the largest independent oil companies in the Southeast and has been serving the region since 1921. With strategic ocean terminals in Savannah, GA, Charleston, SC, and Jacksonville, FL, along with numerous terminals along the Colonial and Plantation Pipeline, COI has an extensive network to supply gasoline and diesel fuel to the Southeast. Colonial Oil, Inc. is a wholly-owned subsidiary of Colonial Group, Inc. Position Summary Office Coordinator - Marine Division will be responsible for providing administrative support to ensure the efficient operation of the office while coordinating division meetings, events, and activities. We are seeking a highly organized, detail-oriented professional with excellent communication skills and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will assist management by handling administrative tasks, coordinating schedules and event logistics, and providing courteous and professional support via phone, mail, and email. To be successful in this role, candidates must demonstrate exceptional organizational and time management skills, attention to detail, accuracy in handling diverse responsibilities, and a positive, customer-focused approach as a valued member of the Marine Division team.
Responsibilities
- Handle general office tasks such as filing and data entry.
- Manage CIP Accounts for Accounting.
- Manage all Purchasing Expenses & Submissions in Concur
- Plan and manage all Department events, including but not limited to, Quarterly Meetings, Special Events, Recognition Ceremonies, and Holiday gatherings.
- Order Employee Uniforms.
- Manage Payment Schedule for Colonial Oil and Colonial Towing business permits and licenses to remain compliant.
- Prepare and Submit US Coast Guard Applications for Crew Members.
- Prepare and Process Purchase Orders to Subcontractors.
- Review and Submit Labor Hours and Time in Dayforce.