Office Coordinator in Irvine, CA

Office Coordinator Location: Irvine, CA | 100% Onsite Schedule: M-F, 8am to 5pm Pay: $25–$28/hour + Benefits Position Overview We are seeking a highly organized, proactive Office Coordinator to manage day-to-day office operations at our Irvine headquarters. This person will be the go-to resource for the office, supporting employees, visitors, shipping/inventory, vendors, onboarding, and general administrative needs. We are looking for someone who takes initiative, moves quickly, solves problems independently, and follows tasks through to completion. Key Responsibilities Serve as the primary point of contact for daily office operations, supplies, equipment, errands, and employee requests. Manage reception and visitor experience, including phones, mail, deliveries, visitor logs, and badges. Coordinate shipping, receiving, packing, and order fulfillment for customer orders, equipment, and deployment kits. Maintain accurate inventory and equipment records Coordinate employee laptops, peripherals, and equipment logistics Manage office and facility vendors, including building management, cleaning, catering, security & company events. Support new-hire onboarding, including desks, equipment, badges/access, welcome materials, and first-week logistics. What We're Looking For 2+ years of experience in an office environment as an Office Coordinator, Office Manager, Administrative Assistant, or similar role. Strong organization, prioritization, and time-management skills in a fast-paced environment. Highly proactive, resourceful, & professional personality with strong interpersonal skills. Excellent attention to detail and ability to follow tasks through to completion without dropped balls. Proficiency with Microsoft Office, particularly Excel and Outlook. Comfortable using AI tools Shipping, receiving, inventory, or equipment-tracking experience is a strong plus. Submit your resume for immediate consideration! KPG123