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Office Coordinator I- Radiation Oncology Scheduler (FT- 0.9 FTE, Day Shift)

Bozeman Health · Bozeman, MT · 1 mo ago
Full-time

About the Role

The Office Coordinator I facilitates the efficient operation of the assigned department(s) by performing a variety of clerical and administrative tasks. Provides administrative support to an individual, team, department, or group within the organization. Responds to or routes routine inquiries from external or internal sources with standard correspondence or messaging. Key activities include patient appointing, telephone triage, and registration.

Responsibilities

  • Serve as the receptionist for the office, greeting patients, visitors, or staff.
  • Answer phones, direct calls to appropriate individuals, and prepare messages.
  • Schedule patient appointments.
  • Copy, sort, and file records related to office activities, business transactions, and other matters.
  • Print letters, memos, forms, and reports according to written or verbal instructions.
  • Sort incoming mail and deliver to appropriate department or individual; process outgoing mail.
  • Perform clerical duties including typing, filing, and completion of simple forms.
  • Operate office machines including copiers, scanners, phone and voicemail systems, computers, and other standard office equipment.
  • May take on team lead roles to assist with office activities and functions to maintain efficiency and compliance with company policies.
  • Perform other related duties as assigned.

Requirements

  • High School Diploma or Equivalent (required).
  • 1 year of administrative experience (preferred).

Skills

  • Sound judgement, patience, and professional demeanor at all times.
  • Ability to work in a busy and stressful environment while managing multiple tasks.
  • Strong interpersonal, verbal, and written communication skills.
  • Proficiency in computer applications, MS Office, EMR, internet applications, and standard office equipment.
  • Detail-oriented with strong organizational and prioritization skills.
  • Strong interpersonal and teamwork abilities.

Schedule

This role requires regular and sustained attendance. The position may necessitate working beyond a standard 40-hour workweek, including weekends and after-hours shifts. On-call work may be required to respond promptly to organizational, patient, or employee needs.

Physical Requirements

  • Lifting (Rarely – 30 pounds): Exerting force occasionally to lift, carry, push, pull, or move objects or people.
  • Sit (Continuously): Maintaining a sitting posture for extended periods.
  • Stand (Occasionally): Maintaining a standing posture for extended periods.
  • Walk (Occasionally): Moving around within the work area.
  • Climb (Rarely): Ascending or descending ladders, stairs, or ramps.
  • Twist/Bend/Stoop/Kneel (Occasionally): Flexibility and range of motion in the spine and joints.
  • Reach Above Shoulder Level (Occasionally): Lifting or carrying objects above shoulder level.
  • Push/Pull (Occasionally): Using upper extremities to exert force.
  • Fine-Finger Movements (Continuously): Picking, pinching, typing, or working primarily with fingers.
  • Vision (Continuously): Close visual acuity for data analysis, reading, and computer work.
  • Cognitive Skills (Continuously): Learning new tasks, remembering processes, maintaining focus, and making timely decisions.
  • Exposures (Rarely): Bloodborne pathogens, radiation, chemicals, medications, infectious diseases, and cleaning products.

Frequency Key: Continuously (100% - 67% of the time), Repeatedly (66% - 33% of the time), Occasionally (32% - 4% of the time), Rarely (3% - 1% of the time).

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