Office Coordinator- BSMC (FT- 1.0 FTE, Variable Shift)
Position Summary
The Office Coordinator I facilitates the efficient operation of the assigned department(s) by performing a variety of clerical and administrative tasks. Provides administrative support in a variety of functions to an individual, team, department, or other group in the organization. Responds to or routes routine inquiries from external or internal sources with standard correspondence or other messaging. Primary expectations include patient appointing, telephone triage, registration and other activities as defined.
Minimum Qualifications
- Required High School Diploma or Equivalent
- Preferred One (1) year of administrative experience preferred
Essential Job Functions
- In addition to the essential functions of the job listed below, employees must have on-time completion of all required education as assigned per DNV requirements, Bozeman Health policy, and other registry requirements.
- Primarily serve as the receptionist for the office, greeting patients, visitors, or staff.
- Answers phones, directs calls to appropriate individuals, and prepares messages.
- Copies, sorts, and files records related to office activities, business transactions, and other matters.
- Prints letters, memos, forms, and reports according to written or verbal instructions.
- May sort incoming mail and delivers to appropriate department or individual; processes outgoing mail.
- Performs clerical duties including typing, filing, and completion of simple forms.
- Operates office machines including copiers, scanners, phone and voicemail systems, computers, and other standard office equipment.
- May take on team lead roles to assist with office activities and functions to maintain efficiency and compliance with company policies.
- Performs other related duties as assigned.
Knowledge, Skills And Abilities
- Demonstrates sound judgment, patience, and maintains a professional demeanor at all times
- Exercises tact, discretion, sensitivity, and maintains confidentiality
- Performs essential job functions successfully in a busy and stressful environment
- Learns current and new computer applications and office equipment utilized at Bozeman Health
- Strong interpersonal, verbal, and written communication skills
- Analyzes, organizes, and prioritizes work while meeting multiple deadlines
Schedule Requirements
This role requires regular and sustained attendance. The position may necessitate working beyond a standard 40-hour workweek, including weekends and after-hours shifts. On-call work may be required to respond promptly to organizational, patient, or employee needs.
Physical Requirements
- Lifting (Rarely – 30 pounds)
- Sit (Continuously)
- Stand (Occasionally)
- Walk (Occasionally)
- Climb (Rarely)
- Twist/Bend/Stoop/Kneel (Occasionally)
- Reach Above Shoulder Level (Occasionally)
- Push/Pull (Occasionally)
- Fine-Finger Movements (Continuously)
- Vision (Continuously)
- Cognitive Skills (Continuously)
- Learn new tasks, remember processes, maintain focus, complete tasks independently, and make timely decisions in the context of a workflow.
Exposures
- Key: Continuously (100% - 67% of the time), Repeatedly (66% - 33% of the time), Occasionally (32% - 4% of the time), Rarely (3% - 1% of the time), Never (0%).
- Exposures (Rarely): Bloodborne pathogens, such as blood, bodily fluids, or tissues. Radiation in settings where medical imaging procedures are performed. Various chemicals and medications are used in healthcare settings. Job tasks may involve handling cleaning products, disinfectants, and other substances. Infectious diseases due to contact with patients in areas that may have contagious illnesses.
Job Tasks
- Performs patient appointing
- Performs telephone triage
- Performs registration and other activities as defined
Benefits
Not specified
Pay
TBD
Schedule
TBD