Office Coordinator

About the role

We are seeking a highly organized and proactive Office Coordinator to support the day-to-day operations of the workplace. This role coordinates offices services, supplies, meeting space, employee amenities, vendors, events and other workplace needs while providing excellent services to employees and visitors.

Responsibilities

• Coordinate daily office operations and workplace services
• Maintain office, kitchen, and workplace supplies and coordinate ordering.
• Support workspace setups, moves, seating changes, and new-hire setups.
• Manage mail, packages, and office name plates
• Identify workplace issues and coordinate resolution with Facilities, Security, vendors, or other teams.
• Ensure a welcoming and engaging workplace environment that supports employee experience initiatives.
• Serve as a primary point of contact for routine workplace needs
• Support employee amenities, office programs, and workplace communications
• Coordinate meetings, room setups, catering, and refreshments
• Assist with company events and special projects
• Support visitor logistics
• Maintain accurate seating charts and workspace assignments in partnership with department managers.
• Manage day-to-day relationships with workplace service vendors, including coffee, water, office supplies, and breakroom services.
• Monitor vendor service quality and escalate issues as needed
• Assist with purchasing, invoicing, expensing, and vendor documentation
• Serve as the onsite resource for employee travel questions and booking assistance.
• Support new hire onboarding by conducting office tours and introducing workplace amenities and procedures.

Requirements

• 3+ years of experience in office administration, reception, or workplace support
• Strong organizational, communication, and customer service skills
• Ability to manage multiple priorities and work independently.
• Excellent interpersonal and communication skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams)
• Ability to handle sensitive information with discretion

Benefits

• Competitive total compensation package
• Comprehensive benefit package options include medical, dental, vision, life, and more.
• 401k with company-match
• 3 weeks of paid time off each year
• 40 hours of sick time
• 12 annual company holidays

Pay

Pay range for this role: $45,000 USD - $106,000 USD