Office Coordinator

About the role

The responsibility of the Office Coordinator is to greet, assist, and provide support, direction and information to staff, clients, visitors, and other guests of the business. We value a collaborative work environment that fosters strong relationships between supervisors and employees. To support this culture, this position is designated as on-site and cannot be performed remotely. We expect the responsibilities of this role to be carried out within an office or job site setting. This is a full time hourly, non-exempt position.

Responsibilities

• Greets clients, visitors, and guests in a courteous and professional manner; determines the purpose of each person’s visit and directs them to the appropriate location.
• Answers incoming phone calls on multi-lined telephone in a courteous and professional manner and route calls as appropriate.
• Receives mail, documents, packages, and courier deliveries.
• Distributes items to specific individuals.
• Maintains cleanliness of the office, conference rooms and kitchen/café to exceptional standards for clients and colleagues.
• Schedule and prepare meeting and conference rooms. This includes room setup, placing catering orders, and cleaning up after.
• Stocks and maintains beverages and food in kitchen.
• Stocks and maintains all office supplies. Assists with ordering of supplies as needed.
• Keeps office orderly and neat, including copy areas, conference rooms and kitchens.
• Provide administrative support to staff working in the office and operations.
• Other duties as assigned.

Requirements

• High School Diploma or GED required.
• Minimum of one-year general office experience preferred.
• Excellent verbal communication skills.
• Excellent interpersonal and customer service skills.
• Basic understanding of administrative and clerical procedures and systems.
• Proficient with Microsoft Office Suite or related software.
• Ability to maintain confidentiality.
• High attention to detail.
• Strong organization skills.

Benefits

• Medical, dental & vision insurance
• Company paid life insurance
• Short & long-term disability insurance
• Accidental death & dismemberment insurance
• Flexible spending account & dependent care flexible spending account
• 3 weeks of paid time off
• 10 company paid holidays
• 401(k) with company match, fully vested after two years of employment
• Hired applicant will be eligible to receive annual bonus
• Company paid parking or commuter benefits
• Wellness program, including on-site gym

Pay

$26.00/hour - $29.00/hour

Schedule

Working hours are 7:30am -3:30 pm