Office Coordinator

Permanent, full-time on-site Office Coordinator role at our quarry plant in Little Narrows, Nova Scotia. This position offers a challenging opportunity within a large corporation’s quarry and shipping operation.

Responsibilities

• Assist with weekly payroll processing.
• Compile routine reports using data from the weekly condition letter, raw material receipts, bill of materials updates, inventory, and other sources.
• Support shipping and compliance reporting.
• Assist with new employee onboarding, including paperwork and orientations.
• Log and analyze safety data and reports.
• Coordinate and plan company events (e.g., service anniversary luncheons, Christmas parties).
• Manage miscellaneous vendor purchases and related projects with production.
• Set up and coordinate training schedules, book rooms, send reminders, handle customer registrations, and distribute class information.
• Assist with Safety Activity Rating (SAR) audits and record keeping.
• Check and distribute mail, restock office/kitchen supplies, and manage company apparel.
• Provide backup coverage for team members during vacations or illness.
• Assist with safety orientations and sign-in procedures.
• Perform general office duties: filing, answering phones, and greeting visitors.
• Other duties as assigned by the Supervisor or Plant Manager.

Requirements

• High School Diploma (required).
• Post-secondary education in business, finance, or accounting (asset).
• Minimum 1 year of business/administrative experience.
• Proficient in MS Office (Word, Excel).
• Oracle experience (asset).
• Understanding of manufacturing processes and methodology (preferred).
• Ability to adapt to changing business conditions to support plant needs.
• Strong organizational skills, including managing multiple priorities and time demands.
• Excellent verbal and written communication skills.
• Detail-oriented, eager to learn, and able to work with employees at all levels.
• Self-motivated with the ability to work independently with minimal supervision.
• Strong problem-solving skills and teamwork orientation.
• People- and results-driven, emphasizing safety and quality in daily work.

Schedule

• 7:00 AM – 3:00 PM, Monday to Friday.
• Potential for overtime as needed.
• Flexible hours may be required due to changing business needs.