Office Coordinator

About the role

Summary: The Office Coordinator serves as the first point of contact for visitors, tenants, partners, and callers while ensuring the efficient day-to-day operation of the United Way office. This position coordinates office administration, provides administrative support across departments and the operations team, and assists with donor and finance processes. The Office Coordinator plays a key role in maintaining an organized, welcoming, and highly responsive workplace that supports organizational effectiveness.

Mission: United Way of Northern Utah Mission: Uniting people and organizations to build healthy and well-educated communities where individuals, families and neighborhoods thrive.

Location: Ogden, UT (fully onsite)

Reports to: Administrative Services Manager (ASM)

Responsibilities

• Answer phone calls and greet people visiting the United Way office.
• Schedule usage of office meeting spaces and assist with AV, Projector, and meeting set-up.
• Coordinate day-to-day office operations, ensuring the office remains organized, functional, welcoming, and well supplied.
• Reconcile monthly credit card statement in accounting software.
• Complete monthly copy report.
• Track and purchase kitchen supplies against a budget.
• Receive mail daily and track deposits for the Finance Team.
• Provide administrative support to the COO.
• Provide administrative support to the HR department.
• Assist programs with administrative support when appropriate and applicable.
• Assist ASM with Board support and communications if needed.
• Assist with board and leadership meeting logistics as assigned.
• Maintain confidential information with professionalism and discretion.
• Represent the admin team on the People & Culture Committee (PACC)
• Assist HR with internal and external staff and stakeholder recognitions such as birthdays, anniversaries, births, deaths, retirements, etc.
• Provide support for the donor acknowledgment and thank you letter process.
• Support the entry, maintenance, and tracking of donor information within the organization's CRM system.
• Support the receipt, processing, and documentation of in-kind and monetary donations in collaboration with internal teams.
• Other duties as assigned

Pay

Compensation Wage: $18-$21 per hour

Benefits

• Vacation
• Sick leave
• Holidays
• Health insurance
• Dental insurance
• Vision insurance
• Disability insurance
• Life insurance
• 403(b) match of up to 10% of your salary after 1 year of employment

Schedule

Hours: This is a 40-hour per week, hourly, non-exempt position. United Way of Northern Utah hours of operation are Monday-Friday 8:00am-5:00pm. Work hours are subject to change based on events and activities happening within United Way.

Qualifications

Required Qualifications:

• 2-3 years of progressively responsible administrative, executive support, office coordination, or office management experience
• 2 years demonstrated customer