Office Coordinator

About the Role

Ultimate Staffing is seeking an Office Coordinator to join a client in Fort Worth. This is a full-time, direct hire position, 100% onsite. The role supports daily operations across the organization, ensuring offices are well-stocked, organized, and efficiently supported through inventory management, vendor coordination, and limited front desk assistance.

Responsibilities

• Inventory & Supply Management:
  • Coordinate ordering, replenishment, and distribution of office supplies and general-use inventory.
  • Maintain accurate inventory records, including stock levels and usage tracking.
  • Monitor usage trends to inform purchasing decisions and maintain appropriate inventory levels.
  • Organize and maintain supply storage areas, ensuring materials are properly stocked, labeled, and accessible.
  • Adhere to company 6S standards in storage and work areas.
• Vendor Coordination:
  • Serve as a point of contact with vendors regarding product availability, pricing, order status, and delivery schedules.
  • Follow up on orders and resolve delivery issues or discrepancies promptly.
  • Maintain clear communication with vendors and internal stakeholders.
• Departmental & Front Desk Support:
  • Respond to internal supply requests and distribute materials in a service-oriented manner.
  • Provide front desk coverage, including greeting visitors, directing guests, and handling administrative inquiries.
  • Represent General Services with professionalism and strong communication.

Qualifications

• High School Diploma or equivalent required.
• Associate's or bachelor's degree in Business Administration, Supply Chain, or related field preferred.
• Minimum 2 years of experience in inventory coordination, purchasing, administrative support, facilities, or customer service roles preferred.
• Proven ability to stay organized, detail-oriented, and accurate in a fast-paced environment.

Skills

• Inventory tracking and organizational skills
• Vendor communication and order coordination
• Basic purchasing and supply management
• Professional verbal and written communication
• Strong attention to detail and time management
• Experience supporting office operations or general services functions
• Familiarity with inventory tracking systems
• Customer-service mindset aligned with internal support roles

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws.