Office Coordinator

Role Summary

The Office Coordinator provides hands-on administrative and operational support to ensure smooth daily office operations at both 10 Mauchly & 36 Technology Dr., Irvine, CA 92618 locations. This role supports employees, visitors, and internal teams through front-desk coverage, office logistics, and coordination of essential office services. This position is service-oriented, execution-focused, and requires strong organization, follow-through, and responsiveness. This is an Onsite role M-F 9am-6pm.

Responsibilities

• Provide front desk reception, including greeting visitors and coordinating basic inquiries
• Support daily office operations to maintain a clean, organized, and functional workplace
• Distribute incoming and outgoing mail and packages
• Assist with office seating plans and space coordination
• Monitor and restock office supplies and breakroom inventory
• Coordinate with internal teams or external service providers for routine office needs
• Assist with moving office items or equipment as needed, following safety guidelines
• Support employee onboarding and offboarding, including asset handling and coordination
• Assist with basic travel arrangements
• Respond to employee inquiries and route requests to appropriate teams
• Maintain basic office records and documentation
• Provide general administrative support related to office operations

Requirements

• Bachelor's degree required in Administrative Management or a related field; relevant experience may be considered where applicable, consistent with company standards
• 3+ years of prior experience in office administration, front desk support, or Office Coordinator roles is preferred
• Experience supporting onsite office operations in a corporate environment is a plus
• Familiarity with daily office operations and administrative support processes
• Strong communication and coordination skills
• Proficiency in Microsoft Office and common office management systems
• Ability to manage multiple tasks with strong attention to detail
• Ability to safely lift and move items up to 50 lbs, as needed; reasonable accommodations may be made to enable individuals with disabilities to perform essential functions
• Detail-oriented, responsible, and service-minded
• Strong teamwork and collaboration skills
• Ability to respond efficiently to employee needs and follow through to resolution
• Reliable, punctual, and execution-focused

Benefits

• Salary range: $25-33/hr (depending on experience)
• Free snacks and drinks
• Fully paid medical, dental, and vision insurance (partial coverage for dependents)
• Contributions to 401k funds
• Bi-annual reviews, and annual pay increases
• Health and wellness benefits, including free gym membership
• Quarterly team-building events