Office Coordinator

About the role

The Office Coordinator supports daily operations of the office. This position provides guidance in the absence of supervisors and assists with specific duties.

Responsibilities

• Welcome and direct visitors
• Maintain office equipment, order office supplies
• Maintain master calendar and room usage for programs and events
• Maintain files and records, prepare emails
• Attend meetings and record minutes as requested
• Complete statistical data and reporting as needed
• Accurately enter financial data in a timely manner
• Process and track paperwork, forms, etc. for deposits, program fees and payment of approved expenses
• Process daily collections and deposit funds
• Safeguard financial and material donations
• Create, track, and give appropriate acknowledgement of gifts and activities
• Be familiar with and up to date with all corps events, programs, and services
• Supervise volunteers
• Perform orientation with each volunteer including review of written job description, Safe from Harm materials, policies, and procedures for their assignment
• Post volunteer opportunities
• Coordinate building rentals with corps officer / community center director
• Perform other duties as assigned

Requirements

• College degree required, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
• 2 years’ experience working in an office environment
• Complete Safe From Harm training, and keep current as needed
• Must have and maintain a current valid driver’s license and pass the Salvation Army Motor Vehicle Record check (MVR)

Skills

• Maintain strict confidentiality
• Proficient in Microsoft Office 365
• Working knowledge of TEAMS and SharePoint
• Willingness to learn new software as needed