Office Coordinator

Essential Duties and Responsibilities

• Greet and assist visitors, individuals served, families, vendors, and maintain courteous manners.
• Answer and direct incoming telephone calls and inquiries.
• Receive and distribute incoming mail, packages, and deliveries.
• Maintain visitor logs and ensure adherence to agency safety procedures.
• Schedule meetings, reserve conference rooms, and assist with meeting preparations.
• Maintain office supplies inventory and coordinate purchasing requests.
• Support administrative projects and general office operations.
• Absorb and maintain electronic and paper records.
• Reconcile petty cash and maintain supporting records.
• Assist with Gas credit card reconciliations and expense reporting.
• Prepare reports, spreadsheets, and financial documentation as requested.
• Record Trip Mileage

Qualifications

• High School Diploma or GED required.
• Experience in a nonprofit environment preferred.
• Microsoft Office Suite proficiency.
• Strong customer service and communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.

Knowledge, Skills, and Abilities

• Ability to maintain accurate records and financial documentation.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Ability to work independently and collaboratively within a team environment.
• Strong interpersonal skills and professional telephone etiquette.
• Ability to handle confidential information with discretion.

Pay

$16 to $20 per hour, depending on qualifications and experience.

Benefits

The Arc Jacksonville is an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace while empowering individuals with intellectual and developmental differences to achieve their full potential.

To learn more and complete your screening, please visit info.flclearinghouse.com.