Office Coordinator

About the role

Step into a pivotal role at a growing Boston-based organization where you'll be the central point of coordination for the office, ensuring everything runs smoothly day-to-day.

Key Responsibilities

• Coordinate day-to-day office operations, including opening/closing procedures, supplies management, and general upkeep.
• Oversee conference room scheduling, set-up, and turnover to ensure meetings run smoothly and spaces are presentable.
• Serve as the primary point of contact for facilities-related issues, liaising with building management and vendors for maintenance and repairs.
• Provide administrative support such as document preparation, data entry, filing, and handling incoming and outgoing mail and packages.
• Greet and assist visitors, manage reception duties, and ensure a professional first impression for clients and guests.
• Support internal meetings and events by arranging logistics, materials, and refreshments as needed.
• Monitor and enforce office procedures and standards to maintain a safe, organized, and efficient work environment.
• Aid with onboarding logistics for new employees, including workspace set-up, access badges, and office orientation.

Key Requirements

• Proven experience in office administration, office coordination, or a similar administrative role.
• Strong attention to detail with the ability to manage multiple tasks and priorities accurately and on time.
• Demonstrated experience managing office operations and coordinating facilities-related activities.
• Proficiency with standard office software (e.g., Microsoft Office or Google Workspace) and office equipment.
• Excellent organizational and time management skills with a focus on follow-through.
• Strong written and verbal communication skills and a professional, customer-focused approach.
• Ability to work independently, take initiative, and solve routine problems with minimal supervision.

Desirable Skills

• Experience managing conference room booking systems or calendar tools.
• Previous exposure to vendor management and basic contract or invoice coordination.
• Familiarity with health, safety, and security procedures within an office environment.
• Experience supporting team events, meetings, or company-wide initiatives.