Office Coordinator

SunOpta delivers customized supply chain solutions and innovation for top brands, retailers, and foodservice providers across a broad portfolio of beverages, broths, and better-for-you snacks. With over 50 years of expertise, SunOpta fuels customers’ growth with high-quality, sustainability-forward solutions distributed through retail, club, foodservice, and e-commerce channels across North America.

About the role

This position provides essential administrative and office support while serving as a primary point of contact for employees and visitors. The role oversees front desk operations and helps maintain a clean, organized, and welcoming office environment. Responsibilities also include coordinating meeting spaces, supporting Culture Committee events, ordering and maintaining office supplies, and assisting with administrative and new hire activities. The position works collaboratively across the organization to support efficient day-to-day office operations.

Responsibilities

• Manage front desk operations, including answering incoming calls, greeting visitors, handling mail, shipping/receiving packages, and managing back door deliveries.
• Monitor and respond to shared email inboxes and voicemail.
• Maintain clean, organized, and well-stocked shared office spaces, including reception areas, conference rooms, employee kitchen, supply rooms, and stockrooms.
• Perform general housekeeping duties, including loading and unloading dishwashers, cleaning and organizing kitchen areas, and replenishing beverages and supplies.
• Assist with planning and execution of Culture Committee events, including communications, logistics, set up, and clean-up.
• Prepare and maintain meeting spaces by ensuring beverages are stocked, the room is set up and clean, and handling any other related logistics.
• Assist with administrative tasks, including entering and processing purchase orders, coding invoices, and supporting new hire setup.
• Purchase, stock, and organize supplies for meetings, events, and office use.
• Analyze problems, determine approach, compile, and analyze data.
• Other duties as assigned.

Requirements

• High school diploma or equivalent experience.
• Working knowledge of Microsoft Office (Word, Excel, Outlook, etc.).

Preferred Qualifications

• 2+ years of experience in administrative and/or support staff activities.

Skills

• Results-driven, proactive workstyle with a strong commitment to service, collaboration, and problem-solving.
• Demonstrated integrity and professionalism with sound judgment in decision-making and workplace interactions.
• Adaptability in fast-paced or changing environments.
• Strong communication skills with the ability to convey information clearly to a variety of audiences.
• Relationship-building skills that foster trust, teamwork, and strong internal partnerships.
• Effective time and priority management.
• Ability in resolving conflict with a practical, people-focused approach.
• Consistent attention to detail and commitment to high-quality work.
• Accurate data entry skills and exceptional ability to edit for spelling, punctuation, and grammatical errors.

Work Environment

• Majority of work is performed in an office environment.
• Monday-Friday, 40 hours per week; some flexibility may be needed on occasion.

Physical Demands

• Prolonged periods of sitting and working at a computer, including frequent screen use and visual focus.
• Frequent use of hands and fingers for typing, mouse use, and handling documents or office equipment.
• Occasional standing, walking, bending, stretching, and reaching.
• Ability to lift and carry items up to 50 pounds.
• Sufficient verbal and auditory ability for communication in meetings, calls, and office settings.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Paid Family leave
• Paid maternity leave
• 401(k) with Match
• Voluntary Life, Accident, Critical Illness, and Hospital indemnity
• Paid Holidays
• Tuition assistance
• Short-term and Long-term Disability insurance

Location: SunOpta Headquarters, Eden Prairie, MN. Relocation or international remote working arrangements (outside of the US) will not be considered.