Office Coordinator

Responsibilities

• Tracks and processes accounts payable invoices.
• Oversaw the supervision of the payroll process, ensuring employees are paid timely and accurately.
• Collects and reviews employee punch correction forms and/or manual timesheets.
• Submits approved documents to the Resource Center weekly.
• Distributes Workforce Timekeeper Employee Time Detail and other Payroll reports received from the Resource Center to supervisors for review.
• Processes accounts payable invoices including invoice coding to General Ledger Account and locations in Oracle, run and review weekly report, submit invoices that are routed to the Resource Center for payment.
• Collects and reviews employee mileage forms. Obtains applicable supervisor approval as needed. Submits approved documents to the Resource Center weekly.
• Assists with processing of client funds requests as required.
• Performs general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed.
• Maintains purchase cards and distributes as needed. Obtains weekly spend down and receipts for cardholders/users. Reconciles receipts to US Bank statements, obtains Executive Director approval and retains for audit. Reallocates Purchase card expenses as required.
• Prepares and submits Source forms for new locations, relation, lease renewals, and other property updates.
• Ensures business documents are retained as per policy.
• Performs other duties as assigned.

Qualifications

• Two years of related office management or bookkeeping experience.
• Ability to communicate (verbally and written) with all levels of personnel, internal and external to the company.
• Experience in managing systems, processes, and people.
• Must be able to work independently as well as part of a team.
• Capable of working responsibly with highly confidential information.
• Must meet all agency requirements for pre-employment as required by Company and/or State regulations.

About the Role

StepStone Family and Youth Services, an affiliate of BrightSpring Health Services, provides the full spectrum of support to children in need of alternative, safer, and more positive living environments with residential and family services. StepStone connects children and youth who need homes with foster families, as well as foster care training, respite care and support services. For young adults transitioning from foster care to independent living, StepStone provides personalized guidance and training on basic life skills, including money management and education. For more information, please visit www.stepstoneyouth.com. Follow us on Facebook and LinkedIn.

Pay

USD $16.00 - $18.00 / Hour