Office Coordinator

About the role

SitusAMC is where the best and most passionate people come to transform our client’s businesses and their own careers. Whether you’re a real estate veteran, a passionate technologist, or looking to get your start, join us as we work together to realize opportunities for everyone, we proudly serve. At SitusAMC, we are looking to match your unique experience with one of our amazing careers, so that we can help you realize your potential and career growth within the Real Estate Industry. If you are someone who can be yourself, advocate for others, stay nimble, dream big, own every outcome, and think global but act local – come join our team! We’re hiring a part-time Office Coordinator for our Overland Park office. This person will be the friendly first point of contact for employees, visitors, vendors, and anyone looking for help at the office. In this role, you’ll help keep the office running smoothly by supporting front desk coverage, office events, building needs, safety procedures, supplies, mail, packages, and general administrative tasks.

Responsibilities

• Welcome guests, employees, vendors, and clients at the front desk.
• Help manage office security, including badges, visitor logs, and general access procedures.
• Support employee events by helping with planning, communication, supplies, setup, and reminders.
• Serve as an on-site contact for building management, security, and facility vendors.
• Help coordinate emergency drills with the appropriate internal teams.
• Keep shared spaces organized, including break rooms, printers, supplies, first-aid kits, and general office areas.
• Respond to facility issues and follow up until they are resolved.
• Sort, open, and distribute mail.
• Receive and distribute packages.
• Create basic business documents, charts, tables, and correspondence as needed.
• Order and track office and coffee supplies.
• Manage meeting and conference room calendars.
• Answer incoming calls and help direct people to the right contact.
• Assist with document handling such as scanning, printing, filing, labeling, assembling files, and preparing materials.
• Help coordinate document signing events, including printing materials, organizing documents, and notifying the right teams when complete.
• Participate in document signing events as a witness or notary, if needed.
• Support additional projects or tasks assigned by your manager.

Requirements

• High school diploma required; college degree preferred, or a mix of education and related experience.
• Reliable attendance is important because this role supports the front desk and office operations.

Skills

• Strong communication skills, both written and verbal.
• Comfortable using Microsoft Office, especially Excel.
• Organized, dependable, and able to manage several tasks at once.