Office Coordinator

About the role

The role is for a highly organized Office Administrator for our operations department. You will provide administrative support to the operations team and ensure the office runs smoothly.

Responsibilities

• Provide day-to-day administrative support to Management & Team (Technical Services, Planning, Data Centre Installers etc.)
• Create, update and maintain paperwork, records and databases.
• Manage post, invoices and other high-priority documentation.
• Liaise with all departments in the business including but not limited to; Planning Team, HR & Recruitment, Business Operations.
• Process invoicing and quotations.
• Book team travel arrangements (flights, hotels, etc.).
• Other ad hoc and administrative duties as required.
• Inventory Tracking (Uniforms, Consumables)
• Taking meeting minutes.

Qualifications

• Proven experience as an office administrator, ideally for 2+ years in an office assistant or relevant role.
• Ability to be flexible in respect of work standards and demands.
• Capable of working under pressure at times and to strict deadlines.
• Ability to complete tasks and willing to learn.
• Resilient and able to deal with changing priorities.
• Excellent organizational skills and strong attention to detail.
• Outstanding communication and interpersonal abilities.
• Ability to communicate fluently in English.
• Time management skills with the competence to manage multiple priorities at once.
• Proficient with MS Office skills.
• Self-motivated with the ability to work independently and as part of a team.
• Able to prioritize multiple tasks and work to strict deadlines in a fast-paced environment.
• Experience with MS SharePoint in a corporate environment.
• Previous experience with ISO9001:2015 and/or other quality management approaches.
• Project Management.
• Experience with roster management and submitting payroll hours.
• Prior experience with SAP is preferred but not required (GP7, JP5).

Skills

• Microsoft Office (Word, Excel, PowerPoint, Power BI).
• Comfortable working alone in the office for extended periods while maintaining productivity, professionalism, and responsiveness.

Benefits

• Medical, Dental, Vision, Life Insurance, and Disability Pay.
• 401(k) with company matching up to 6%.
• Paid Time Off, including paid holidays.
• Flexible Spending Accounts.
• Voluntary benefits such as legal and financial assistance, pet insurance, and more.
• Employee Assistance Program.
• Ongoing employee development opportunities including tuition reimbursement, scholarships, and training.
• Commuter benefits.
• Employee engagement activities.