Office Coordinator

About the role

RES is seeking an Office Coordinator to support our Raleigh, North Carolina office. This is a part-time, onsite opportunity providing broad administrative support to a team of Project Managers, Regulatory Specialists, Client Solutions Managers, Land Representatives, and other staff. The ideal candidate is proactive, service-oriented, and highly organized, with a positive, can-do attitude and a willingness to jump in wherever needed. This role plays an important part in maintaining day-to-day office operations, coordinating administrative activities, supporting document management, and helping staff stay productive in a fast-paced environment.

Responsibilities

In this role, you will help maintain office efficiency and productivity by ensuring the right resources, processes, and support systems are in place for staff. Typical responsibilities include:

• Serve as a primary point of contact for facility and vendor needs, coordinating maintenance and repairs, security and safety, furniture and equipment, space planning, and office improvements.
• Coordinate meetings, seminars, conferences, and catering arrangements.
• Support document filing and records organization for invoices, contracts, and other important company materials.
• Assist with preparation of regulatory documents, office support services, mail distribution, special administrative projects, and occasional data entry and internet research tasks.

Front Desk & Office Support

• Greet visitors and answer phones professionally.
• Assist with scheduling meetings and reserving conference rooms.
• Manage building and office access: garage stickers, key cards, door fobs, and coordinate with IT for Brivo app access.
• Perform basic data entry and document preparation.
• Support internal communications and announcements.
• Report and follow up on building repair needs; coordinate with vendors for maintenance and deliveries.

Kitchen & Breakroom

• Make coffee and check/replenish kitchen supplies daily.
• Run the dishwasher at the end of each workday; unload by 8:30 AM.
• Clean refrigerator, microwave, and cooking areas weekly.
• Keep all kitchen areas clean and organized.
• Coordinate basic maintenance: call a plumber for issues; track and schedule water/ice filter changes.

Mail, Supplies & Printing

• Receive deliveries and manage outgoing mail.
• Sort and distribute mail and packages.
• Keep the mail/copy room tidy and fully stocked (paper and other supplies).
• Order office supplies as needed.
• Coordinate service with printer technicians when required.

Snacks & Errands

• Drive the company vehicle to Costco once a month to purchase approved snacks.
• Restock snacks and general office supplies regularly.

Schedule

Part-time, 15–25 hours per week, onsite.