Office Coordinator

Responsibilities

• Welcome visitors, offer beverages/snacks, take coat/luggage, direct to appropriate conference room, notify staff of guest arrival
• Handle all office operations including kitchen and supplies ordering, phone reception and coverage, and coordinating all incoming/outgoing shipping and mailings
• Aid in managing vendor relationships
• Ensure the office common areas are neat and tidy, including running and emptying the dishwashers, ensuring the fridges are well stocked and are cleaned out when needed, cleaning the microwave oven, and keeping the supply area organized
• Maintain kitchen/office appliances and ensure they are clean, working and up to date
• Absorb meeting rooms are "client ready" (e.g., remove drinking glasses and tidy up the rooms, sanitize as needed)
• Manage schedules for conference rooms
• Act as the lead contact for weekly office lunches—order, set up and clean up
• Develop familiarity with all admin tasks (travel, expenses, scheduling meetings)
• Coordinate company events including one-off experiences and annual events
• Support miscellaneous projects requested by lead Office Coordinator and Director of Administration

Requirements

• Transferrable experience (ideally 2+ years) in a similar role
• A customer service orientation to every interaction, welcoming, courteous, and professional with visitors and staff alike
• Communicates clearly and confidently across all levels of the firm
• Maintains a composed, reliable presence and follows through consistently on time-sensitive tasks
• Highly proficient in Microsoft Office Suite and an ability to learn additional project management and collaboration tools
• Self-directed and resourceful, able to anticipate needs, prioritize competing demands, and manage multiple tasks through to completion with minimal oversight
• Highly organized and detail-oriented, with meticulous attention to logistics and follow-through
• A positive attitude and team-first mentality

Pay and Benefits

The pay range for this position is $60,000 to $70,000 annually. The actual base salary offered may depend on a variety of factors, including the qualifications of the applicant for the position, years of relevant experience, specific and unique skills, level of education attained, and certifications or other professional qualifications.

At PSG, we are committed to providing excellent benefits that show our deep appreciation for the hard work of our team. Our current benefits offerings include:

• Comprehensive medical, dental, and vision insurance, paid for 100% by PSG
• Retail savings plan with PSG match contribution and discretionary profit sharing
• Short- and long-term disability and life insurance policies
• Flexible spending accounts for health, commuting, and dependent care
• Competitive paid vacation and paid holidays
• Paid parental leave
• Tuition reimbursement program
• Employee Assistance Program
• Partnership with Maven for family planning and parenthood support, support including fertility & family building, maternity & newborn care, and parenting & pediatrics
• One Medical membership, paid for 100% by PSG, providing convenient same-day and virtual primary care access
• Personal training sessions with our Director of Health & Fitness
• Beautiful office space in the Fenway area with a state-of-the-art gym
• Lunch 3x/week, snacks, coffee, and other beverages available to all employees

Equal Opportunity Employer

PSG Equity L.L.C. (the “Firm”) is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practice laws. The Firm strictly prohibits and will not tolerate, condone or allow discrimination or harassment with respect to any employee or applicant for employment in matters of hiring, promotion, transfer, disciplinary action, termination, compensation, fringe benefits or other terms and conditions of employment on the basis of race, color, religion, creed, age, national origin, ancestry, alienage or citizenship status, sex (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender (including sex stereotyping, gender identity, gender dysphoria, gender expression, or transgender status), sexual orientation, disability (including physical disability or mental disability), military or veteran status, familial status, partnership status, or marital status, or any other status protected by relevant federal, state and local laws. All employees are prohibited from engaging in unlawful discrimination.