Office Coordinator

About the role

The Office Coordinator provides administrative support for PAE staff by performing routine clerical, secretarial and administrative activities to ensure smooth operations of the office. Typical duties include answering and directing incoming calls, welcoming visitors, providing customer assistance, maintaining supplies and equipment, and mail distribution. This role requires working onsite five days per week in our Portland office.

Responsibilities

• Field phone calls and greet visitors providing a professional and welcoming office experience
• Prepare outgoing mail; sort and distribute incoming mail
• Provide general administrative assistance to various departments
• Maintain calendars, schedule meetings, and coordinate communications
• Assist in the ordering, receiving, stocking and distribution of office supplies
• Coordinate office catering needs
• Coordinate the setup and cleanup of meeting rooms and shared spaces; ensure kitchen/coffee areas are well-maintained
• Assist with general onboarding requirements
• Book travel arrangements
• Maintain equipment check-out
• Support internal and external in-office group events
• Perform other duties as assigned

Requirements

• Strong organizational and multitasking skills
• Exceptional customer service skills and professional phone manner
• Dependability and flexibility
• Confidentiality and ethical conduct
• Positive attitude
• Proficient in Microsoft Office Suite
• Experience with Database Programs preferred
• High School Diploma
• Related office experience is a plus
• Willingness to travel

Benefits

• Employer paid health insurance (medical, dental, vision)
• Annual 401k profit sharing based on company profit for the year and account contribution
• Professional development reimbursements including state registration and professional association dues
• Employer paid commuter/parking stipend
• Cell phone stipend
• Life insurance and disability benefits
• Employee Assistance Program
• 9 paid holidays including an additional employee-selected day
• Paid time off for sick leave, family leave, community service, holidays and vacation

Pay

Hiring Base Salary Range: $45,300–$53,000 annual. This position is eligible for time and a half overtime pay. The base salary is one component of PAE’s competitive compensation package for employees. PAE takes into consideration a variety of factors including, but not limited to, skills, abilities, experience, education, credentials, internal equity and geographic location in determining the exact salary offered. Employees are eligible for annual compensation reviews based on performance and business needs.