Office Coordinator

About the role

We are seeking a highly organized and proactive Office Coordinator to support the day-to-day operations of our Cincinnati office.

Responsibilities

• Coordinate the daily administrative operations of the Cincinnati office.
• Serve as the primary liaison with building management, property management, and office service vendors.
• Manage incoming mail and distribute or route correspondence to appropriate internal teams.
• Cook up office access, visitor registration, and badge management to ensure a positive visitor experience.
• Schedule and manage office resources, including parking accommodations and shared facilities.
• Maintain office supplies, breakroom inventory, and coordinate replenishment with approved vendors.
• Assist with facilities-related requests, maintenance issues, repairs, and office improvement projects.
• Cook up document shredding, records management, and other office support services.
• Coordinate with facilities to support safety initiatives, emergency preparedness activities, and building communications.
• Aid with invoice processing, lease administration, and other administrative or financial support activities as assigned.
• Support office safety initiatives, emergency preparedness activities, and building communications.
• Assist with special projects, company initiatives, meetings, and events as needed.
• Perform other duties and responsibilities as assigned to support business operations.

Qualifications

• 2+ years of experience in office administration, office coordination, facilities support, or a related administrative role.
• Excellent organizational skills with the ability to prioritize multiple responsibilities.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Strong customer service mindset with a professional and positive approach.
• High attention to detail and strong problem-solving skills.
• Ability to maintain confidentiality and exercise sound judgment.