Office Coordinator
Palo Alto, CA (in office 5 days/week)
About the role
A longstanding Bay Area venture capital firm is seeking a polished and service-oriented Workplace Coordinator to help create an exceptional in-office experience for employees, founders, investors, and VIP guests alike. Situated in a beautiful Palo Alto office, this role is perfect for someone who takes pride in hospitality, operations, and building a warm, elevated workplace environment. This is far more than a traditional front desk or office coordination role. The ideal candidate sees the office as an experience—someone who notices the details, anticipates needs before they arise, and enjoys creating a seamless, high-touch atmosphere for both guests and internal teams. The firm offers strong mentorship, visibility, and long-term growth potential within a highly respected organization.
The Culture
White glove service. Warm. Hard-working. Team oriented.
Ideal Candidate
Friendly and welcoming. Proactive. Self-manager. Charismatic. Positive attitude. Organized. Multi-tasker.
Responsibilities
- Serve as the face of the office and first point of contact for visitors, founders, investors, and VIP guests
- Create a welcoming, polished, and hospitality-driven office environment
- Manage daily office operations, ensuring the space is organized, fully stocked, and running efficiently
- Coordinate office vendors, facilities requests, repairs, and maintenance
- Oversee conference room readiness, meeting setup, and guest experience
- Order and maintain office, kitchen, and event supplies
- Assist with planning team events, internal gatherings, and office programming
- Support onboarding logistics for new hires and visitors
- Partner closely with leadership and internal teams on special projects and workplace initiatives
- Help foster a collaborative, positive, and team-oriented culture throughout the office
Pay
$70k - $85k/year + benefits + other perks