Office Coordinator

Responsibilities

• Manage financial tasks, including invoices, collections, accounts payable, and payment processing.
• Prepare driver payroll information for submission to the payroll department.
• Review and approve weekly employee time cards.
• Maintain organized files and records using effective filing systems.
• Track driver expenses, including tolls, fuel, and related costs.
• Answer incoming phone calls and direct inquiries as needed.
• Auxiliary with dispatching duties.
• Monitor office supply inventory and place orders as needed.
• Maintain knowledge of DOT regulations; prior knowledge preferred.
• Work independently while managing priorities and daily responsibilities.

Requirements

• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Excellent verbal and written communication skills.
• Ability to multitask and remain productive in a fast-paced environment with frequent interruptions.
• Self-motivated with the ability to work independently.
• Ability to prioritize tasks and work efficiently to meet deadlines.
• Strong attention to detail and exceptional organizational skills.
• Experience with digital file management systems.
• Strong problem-solving and analytical skills.

Qualifications

• High school diploma or GED is preferred.
• 2+ years of accounting experience.
• 2+ years of administrative experience.

Benefits

• Competitive wages.
• Medical, Dental, & Vision Insurance.
• Life, Short Disability, Hospital Indemnity, Critical Illness and Accident Insurance.
• Paid Time Off (PTO).
• 401k with Employer Match.
• 100% invested immediately.
• Paid Holidays.