Office Coordinator

Support multiple aspects of our company in a hands-on role that encompasses office support, executive assistance, and general administration.

Responsibilities

• Monitor the use of office and kitchen supplies; order, receive, stock, and distribute these supplies.
• Maintain organization of common areas, including kitchen and conference rooms.
• Manage incoming and outbound letters and packages.
• Facilitate the purchasing process, including inputting requisitions for lab and office supplies and placing orders directly with vendors.
• Provide general facilities and vendor support as needed.
• Manage service calls to contractors and vendors.
• Coordinate with outside vendors for required inspections of fire extinguishers and safety showers.
• Support and collaborate with colleagues across the organization at all levels.
• Serve as Administrative Assistant to the CEO and CMO, providing calendar management, processing expenses, and coordinating travel arrangements.

Requirements

• Proactive professional with 2-3 years of experience providing administrative support.
• Bachelor’s degree preferred but not required.
• Start-up or small company experience with multi-faceted roles desired.
• Ability to demonstrate strong leadership qualities in complicated situations.
• Strong organizational skills with a great deal of attention to detail.
• Resourceful in finding answers and solutions when information is not readily available.
• Possess fantastic troubleshooting and analytical skills.
• Ability to adapt quickly to changing priorities in a fast-paced environment.
• Excellent verbal and written communication skills.
• Strong interpersonal and relationship-building skills with the ability to work effectively with people of all personalities and communication styles.
• Experience with Microsoft Office products.

Pay

Annual base compensation range: $70,000 - $80,000 (commensurate with experience).