Office Coordinator

Position Summary

The Office Coordinator plays a key role in keeping daily operations running smoothly. This position supports customer communication, scheduling, membership program administration, technician coordination, and general office organization.

Key Responsibilities

• Manage accounting-related functions, including deposits, financing, and W-9/Certificate of Insurance (COI) requests.
• Aid with outbound customer communications, including financing follow-up, payment coordination, and accounts receivable collections.
• Cook up and support internal event planning, meeting preparation, and office activities.
• Oversee inventory and ordering of uniforms, office supplies, and break room supplies.
• Aid with employee onboarding by coordinating device setup, user access, and basic IT support.
• Provide administrative and operational support to ensure efficient day-to-day business operations.
• Manage inbound calls, emails, and customer inquiries with professionalism and accuracy.
• Maintain organized office operations including filing, supply management, and workflow coordination.
• Maintain accurate customer records and ensure data quality across systems.
• Collaborate with technicians, dispatch, and management to ensure smooth daily operations.

Required Qualifications

• A high school diploma or equivalent.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities and adapt to changing business needs.
• Proficiency in Microsoft Word, Outlook, and intermediate Excel.
• A customer-focused, professional, and personable demeanor.
• A self-motivated individual with the ability to work independently and as part of a team.
• A valid driver's license and clean driving record.

Preferred Qualifications

• Experience in office administration, customer service, or service-industry coordination.
• Familiarity with scheduling software or CRM systems.
• Prior experience in home-services, HVAC, plumbing, or electrical industries (helpful but not required).

Benefits

• Health, dental, and vision insurance.
• 401(k) with company match.
• Paid time off and paid holidays.
• Opportunities for advancement within a rapidly growing company.

Pay

USD $18.00/Hr. USD $22.00/Hr.

Schedule

N/A