Office Coordinator

Keller Postman is seeking a highly organized, service-oriented Office Coordinator to support the day-to-day operations of our Lake Mary office. This role is essential to maintaining a professional, efficient, and welcoming workplace environment for employees, visitors, and vendors.

Responsibilities

• Office Operations & Facilities Coordination
  • Serve as the primary point of contact for office-related maintenance and facility needs
  • Coordinate with building management and vendors regarding:
    • HVAC issues
    • Door and access maintenance
    • Appliance upkeep and repairs
    • Office signage and name plates
    • General office maintenance requests
  • Monitor office appearance and functionality to ensure a clean, organized, and professional environment
  • Water and maintain office plants as needed
  • Check and distribute incoming mail and deliveries
• Supply & Breakroom Management
  • Order and maintain office supplies and inventory
  • Stock and organize breakroom supplies, snacks, beverages, and kitchen essentials
  • Coordinate catering orders for meetings and office events
  • Ensure common areas remain tidy and fully stocked throughout the day
• Access & Security Administration
  • Administer employee and visitor access through the office key card access system
  • Coordinate onboarding/offboarding access needs with internal teams
  • Maintain accurate records related to office access and badges
• Front Desk & Reception Support
  • Serve as a welcoming point of contact for visitors and guests
  • Answer and route incoming phone calls for the firm in a professional and courteous manner
  • Assist with visitor coordination and conference room preparation as needed

Qualifications

• 2+ years of office coordination, administrative, facilities, or receptionist experience preferred
• Strong organizational and multitasking skills
• Excellent verbal and written communication skills
• Ability to work independently and proactively solve problems
• Professional demeanor with strong customer service skills
• Proficiency with Microsoft Office Suite and general office technology
• Experience with office access systems or facilities coordination is a plus

Preferred Attributes

• Dependable and responsive
• Detail-oriented with strong follow-through
• Comfortable interacting with vendors, building management, attorneys, and staff at all levels
• Able to prioritize changing needs in a fast-paced office environment

Pay

$23.00 to $25.00 per hour, plus a year-end discretionary bonus.

Benefits

Benefits included.

Schedule

This is a full-time, in-office position requiring daily on-site presence in our Lake Mary, FL office, five weekdays per week.