Office Coordinator

Primary Job Responsibilities

• Serve as the primary receptionist
• Process, enter, and maintain accurate data across internal systems and a shared inbox
• Verify order specifications, materials, and quantities before production of fabricated items
• Communicate with sales, purchasing, and warehouse teams regarding order requirements
• Cookordinate with warehouse fabrication staff to ensure timely delivery of products
• Cookordinate and facilitate the shipment of LTL/FTL orders
• Aid with document preparation, filing, and record management
• Provide prompt and helpful responses to resolve any issues or problems that arise

Skills, Knowledge, And Abilities Needed

• Experience in data processing, order fulfillment, or a similar role
• Familiarity with inventory management systems and order processing software
• Strong attention to detail and accuracy in data entry
• Excellent communication and interpersonal skills
• Ability to work collaboratively in a partially remote, team-oriented environment
• Self-starter who turns priorities into completed work with minimal oversight
• Consistent follow-through

Workdays

• M-F
• Hours TBD
• Overtime as required to meet expectations/deadlines

Hourly Pay

$20.00-$25.00 an hour

Physical Demands

• Primarily sedentary
• Performed in a professional office environment
• Must be able to remain seated for prolonged periods
• Operate a computer and other office equipment
• Perform repetitive motions such as typing and using a mouse
• Occasionally require standing, walking, bending, and lifting light office supplies of up to 15 pounds

Benefits

• Medical, dental, and vision coverage
• Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance)
• Company-Paid Life Insurance
• 401(K) (Pre-Tax and Post-Tax) Roth 401(k) with company matching
• Longevity Stock Program
• IBP Foundation Scholarship opportunities
• Employee Financial Assistance Program
• Paid vacation and holidays
• Opportunities for growth and advancement

About the Role

Established in 2001, AMD Distribution (www.amddistribution.com), an insulation specialty distributor/fabricator and subsidiary of Installed Building Products, is seeking a highly organized Office Coordinator to support daily office operations, data processing, and front-desk reception duties.

Qualifications

• Experience in data processing, order fulfillment, or a similar role
• Familiarity with inventory management systems and order processing software
• Strong attention to detail and accuracy in data entry
• Excellent communication and interpersonal skills
• Ability to work collaboratively in a partially remote, team-oriented environment
• Self-starter who turns priorities into completed work with minimal oversight
• Consistent follow-through