Office Coordinator

About the Role

As an Office Coordinator at HUB, you will be the first point of contact for guests, clients, and employees, ensuring a welcoming and professional environment. This role manages front desk operations, including phone and email communications, visitor management, scheduling, and coordination of the office. The Office Coordinator also supports facility needs, event logistics, and culture initiatives to foster a positive workplace experience.

Responsibilities

• Greet and assist visitors and clients upon arrival, directing them to the correct conference rooms or contacts.
• Answer and direct all main line calls, providing exceptional customer service and scheduling for designated team members.
• Oversee daily stocking, inventory, and cleanliness of the breakroom and lounge spaces, including machine care, online ordering, receiving deliveries, and organizing storage.
• Assist in organizing department events across fun/educational, Gives, and Wellness categories.
• Process incoming mail.
• Prepare bank deposits.
• Assist Commercial and Personal Lines teams as needed.
• Provide support to other departments as needed.
• Perform other related duties as assigned by the manager.

Requirements

• High school diploma or equivalent preferred.
• At least 2 years of experience in administrative, office support, or customer service role preferred.
• An equivalent combination of education and/or relevant work experience may be substituted in lieu of minimum qualifications.
• Earned and ability to maintain state property and casualty insurance license required.
• Team player with a great attitude, self-motivation, and the ability to work in a fast-paced environment.
• Proficiency with Microsoft Office Suite; ability to quickly learn new software tools.
• Strong verbal and written communication skills.
• Excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment.

Benefits

• A rewarding career helping local businesses in the community.
• Rewards for top performers.
• Medical, dental, vision, and life insurance.
• Paid Parental Leave.
• Health Savings Account.
• 401k matching program.
• Voluntary insurance options, life, and disability plans.
• A work/life balance.
• Opportunity to learn from the expertise of your coworkers.
• Growth opportunities—HUB is growing, and so can your career.
• Ability to be part of a motivated, winning team.

HUB International Limited is an equal opportunity employer.