Office Coordinator

About the Role

We’re looking for an Office Coordinator to support our day-to-day office operations in Westmont, IL!

Key Responsibilities

• Greet visitors, answer and direct incoming calls, and maintain a professional front desk presence
• Manage conference room scheduling and support meeting logistics
• Sort and distribute incoming mail and coordinate outgoing shipments
• Order and maintain office, kitchen, and cleaning supplies; ensure common areas are stocked and organized
• Maintain office equipment and coordinate service as needed
• Serve as the point of contact for building maintenance, cleaning, and repair requests
• Auxiliary with expense reporting and support travel-related administrative tasks
• Catering and assist with planning meetings and small office events
• Provide general administrative support across departments as needed

Qualifications

• High school diploma or GED required; associate’s degree preferred
• 2+ years of administrative, office support, or front desk experience preferred
• Proficiency in Microsoft Excel, Word, and Outlook required
• SAP or similar ERP system experience preferred
• Strong organizational, multitasking, and time management skills
• Excellent communication and interpersonal skills
• Ability to work independently and adapt to changing priorities
• Professional, positive, and customer-focused attitude

Salary Description

$20.65-21.66/hour