Office Coordinator

GOVX · San Diego, CA · 2 mo ago

On-siteAdministrative$23–$27/hrFull-time

About the Role

GOVX, Inc. is a purpose-driven company serving military members, first responders, and federal employees by providing deep discounts and an unmatched online shopping experience. The Office Coordinator will serve as the primary in-office point of contact for employees and visitors, ensuring a professional, organized, and high-functioning workplace. This role delivers exceptional service, supports daily operations, and maintains office facilities to a high standard. The successful candidate will join a mission-driven team committed to leadership, humility, excellence, and continuous improvement.

Responsibilities

Serve as the primary point of contact for employees, members, and visitors, delivering a professional and welcoming experience.
Manage day-to-day office operations, including mail, supplies, badge access, and general administrative support.
Maintain a clean, organized, and fully stocked office environment, including kitchen and common areas.
Own vendor relationships for office repairs, cleaning services, and facility maintenance, ensuring timely, high-quality execution.
Coordinate maintenance, servicing, and issue resolution with vendors and building management.
Own execution of all on-campus events, including annual kickoff meetings, team-building events, board meetings, and weekly in-office business-sponsored lunches.
Manage office catering, snacks, and food programs, ensuring quality, budget adherence, and consistent delivery.
Oversee office supply stock and orders as needed.
Provide in-office operational support to the marketing activation team for campaigns and events, coordinating logistics, materials, and workspace needs.
Coordinate internal office messaging and visitor-facing communications using front desk and AV systems.
Partner cross-functionally with HR and other teams to support office priorities, including meetings, scheduling, and onboardings.
Work with IT to support in-office technology, workspace needs, and issue resolution to ensure seamless day-to-day operations.

Requirements

Strong customer service mindset with a focus on responsiveness and professionalism.
Maintains a professional presence in physical appearance, written communication, and verbal interactions, with a friendly and service-oriented demeanor.
Excellent organizational, multitasking, and prioritization skills.
Strong communication and problem-solving abilities.
Ability to work independently and be self-motivated.
Proficiency in Microsoft Office Suite.
Associate's degree required; higher-level degree preferred.

Workplace Environment

This job operates 100% on-site/in office, Monday through Friday, 8:00 am - 5:00 pm.
Operates in a professional office environment.
Routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical/Mental Demands

Physical: Largely a sedentary role; however, some filing is required, which may involve lifting files, opening filing cabinets, and bending or standing as necessary.
Mental: Problem-solving, decision-making, data interpretation, organization, reading, and writing.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Benefits

Competitive benefits including medical, dental, vision, 401K, and PTO.
Volunteer time off to support deserving audiences.
Exposure to a growing ecommerce company.
Collaborative work environment in a modern office, stocked with drinks and snacks.
On-site gym.
Flexible Time Off, Paid Sick Leave, Paid Holidays.
401(k) plan with discretionary match available.
Medical, Dental, Vision, and Life Insurance.
Flexible Spending Account (FSA), Health Savings Account (HSA).
Voluntary benefits including Critical Illness, Group Accident, and Voluntary Life.
Employee Referral Program.
Discounts on the GOVX website.

Pay

$23.00 - $27.00/hour.

About GOVX

GOVX was founded in 2011 to offer exclusive benefits to those who serve our country. The GOVX membership includes current and former members of the American military, law enforcement, firefighting, medical services, and government personnel. We are dedicated to supporting these communities and providing unique value to our members while delivering an authentic platform for brands to reach our growing customer base. As the largest and fastest-growing digital platform serving this deserving audience, we are committed to stretching the limits of ecommerce to deliver the best assortment for our members' on-duty and off-duty needs.