Office Coordinator

GOVX, Inc. is looking for an Office Coordinator to join a high-achieving team. As a purpose-driven company, GOVX serves military members, first responders, and federal employees by providing deep discounts and an unmatched online shopping experience. The Office Coordinator will serve as the primary in-office point of contact for employees and visitors, ensuring a professional, organized, and high-functioning workplace. This role delivers exceptional service, supports daily operations, and maintains office facilities to a high standard. The successful candidate will join a team dedicated to its mission—committed to leadership, humble and helpful, driven to achieve excellence, and constantly improving. This role ensures operational continuity of the office while driving a high-quality employee and visitor experience aligned with GOVX standards. Key Responsibilities Office Operations & Employee Support Serve as the primary point of contact for employees, members, and visitors, delivering a professional and welcoming experience Manage day-to-day office operations, including mail, supplies, badge access, and general administrative support Maintain a clean, organized, and fully stocked office environment, including kitchen and common areas Facilities & Vendor Management Own vendor relationships for office repairs, cleaning services, and facility maintenance, ensuring timely, high-quality execution Coordinate maintenance, servicing, and issue resolution with vendors and building management Events, Catering & Office Experience Own execution of all on-campus events, including annual kickoff meetings, team-building events, board meetings, and weekly in-office business-sponsored lunches Own office catering, snacks, and food programs, ensuring quality, budget adherence, and consistent delivery Own office supply stock and orders as needed Marketing activation Support (In-Office Only) Provide in-office operational support to the marketing activation team for campaigns and events Coordinate logistics, materials, and workspace needs to ensure efficient execution Communication & Coordination Coordinate internal office messaging and visitor-facing communications using front desk and AV systems Partner cross-functionally with HR and other teams to support office priorities including meetings, scheduling, and onboardings Work with IT to support in-office technology, workspace needs, and issue resolution to ensure seamless day-to-day operations Requirements Strong customer service mindset with a focus on responsiveness and professionalismMaintains a professional presence in physical appearance, written communication, and verbal interactions, with a friendly and service-oriented demeanorExcellent organizational, multitasking, and prioritization skillsStrong communication and problem-solving abilitiesAbility to work independently and be self-motivatedProficiency in Microsoft Office SuiteAssociate's degree required; higher level degree preferred Workplace Environment This job operates 100 % on-site/in office Monday thru Friday, 8:00 am - 5:00 pmThis job operates in a professional office environment This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines Physical/ Mental Demands Physical - This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessaryMental - Problem solving, making decisions, interpret data, organize, read/writeReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions Travel No travel is expected for this position Supervisory Responsibility This position has no supervisory responsibilities Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice Benefits Competitive benefits including medical, dental, vision, 401K and PTOVolunteer time off to allow GOVX employees to support our deserving audienceExposure to a growing ecommerce companyCollaborative work environment in a modern office, stocked with drinks and snacksGym on siteFlexible Time Off, Paid Sick Leave, Paid Holidays401(k) plan with discretionary match availableMedical, Dental, Vision, and Life InsuranceFlexible Spending Account (FSA), Health Savings Account (HSA)Voluntary benefits including Critical Illness, Group Accident, and Voluntary LifeEmployee Referral ProgramGym on siteDiscounts on the GOVX website Pay Range: $23.00 - $27.00/hr AAP/EEO Statement EOE. Veterans/Disabled Position will require successful completion of a background check and drug testing prior to starting employment. About GOVX, Inc. Savings For Those Who Serve GOVX was founded in 2011 to offer exclusive benefits to those who serve our country. The GOVX membership is comprised of current and former members of the American military, law enforcement, firefighting, medical services and government personnel. We are dedicated to supporting these communities and to offering unique value to our members, while delivering an authentic platform for brands to reach our growing customer base. As the largest and fastest growing digital platform serving this deserving audience, we are committed to stretching the limits of ecommerce to deliver the best assortment for our members' on-duty and off-duty needs.