Office Coordinator

Gellert Global Group consists of many of the leading North American food importing companies (Atalanta Corporation, Camerican International, Finica, Tipico Cheese Products) and has been importing food products for over 100 years. The combined revenues of GGG exceed $1.7 billion. GGG companies provide strength in sourcing, insurance, finance, logistics, food safety, and information technology, and supply the needs of retailers, distributors, food service chains, hotels, cruise lines, and food manufacturers alike.

About the role

The Office Coordinator reports directly to the executive assistant and is responsible for creating a supportive and comfortable atmosphere by welcoming visitors and supporting employee-facing services. The position will be the heart of the workplace, providing elevated hospitality services through coverage of office events, supporting office amenities, catering deliveries, client meetings, and assisting with conference room set-ups/breakdowns and scheduling.

Responsibilities

• Greet/welcome visitors upon arrival in a professional, friendly and hospitable manner and direct/escort them to the appropriate person/location
• Answer, screen and forward incoming phone calls
• Handle tasks assigned by executive assistant and administrative support duties as requested
• Support shipping and receiving for out of office coverage and receive all packages and log them into the inventory spreadsheet
• Sort and distribute incoming mail and courier packages
• Coordinate / help organize and/or support office events, both virtually and in-person
• Maintain adequately stocked kitchens, sanitary and office supplies, restock paper and copy machine products, and general upkeep of office and cleaning of kitchen equipment
• Order meals for the office when required and coordinate deliveries
• Ensure conference rooms are clean, organized and well maintained
• Monitor the scheduling of conference rooms and equipment needs
• Reconcile expenses related to all events that take place in the office
• Take pride in the appearance of the office and make it friendly for our employees and guests
• Communicate with manager for any possible facilities needs

Requirements

• High school degree
• Proven work experience as a receptionist, front office or similar role
• Professional attitude and appearance
• Customer service oriented
• Solid written and verbal communication skills
• Excellent interpersonal skills
• Proficiency with Microsoft Office Suite
• Excellent organizational skills and detail oriented
• Multitasking and time-management skills, with the ability to prioritize tasks
• Ability to lift 25 - 30 pounds

Pay

Salary Range: $38,400 - $57,600 annually

Benefits

• Health: Medical, dental and vision insurance, company-paid life, accident and long-term disability insurance, flexible spending accounts
• Wealth: Competitive pay, annual bonus opportunity, matching 401(k) with immediate vesting upon enrollment, generous employee referral program
• Happiness:
• Professional Growth: Online training courses, virtual and classroom development experiences, education assistance program
• Work-Life Balance: Paid-time off, parental leave, flexible work schedules (subject to your location and role)
• Team Building: Employee engagement and recognition programs, wellness, philanthropic and DE&I initiatives, company-sponsored celebrations, and team-building events