Office Coordinator

About the role

As Flexware’s Office Coordinator you will be responsible for the day-to-day activities and running of Flexware’s Office in Fishers.

Responsibilities

• Greet candidates, customers, and other visitors according to the visitor policy
• Manage the front desk, including receiving deliveries
• Manage office and kitchen supplies; including running errands, ordering, and restocking supplies
• Organize lunches for various events; including ordering meals, setup, and cleanup
• Monitor phone calls and answer when necessary
• Sort incoming mail and deliver/scan to appropriate individuals; process outgoing mail
• Assist Flexware’s central team with the Vendor PO process
• Provide onboarding and offboarding support, including preparing and coordinating workstations, group meals, and other welcome or departure activities
• Maintain a clean and professional environment
• Help with miscellaneous requests from engineers
• Assist with miscellaneous projects and events
• Communicate facility needs with building owners and respective vendors
• Perform other duties and special projects as needed

Requirements

• 2+ years experience working as a small business office manager, bookkeeper, executive assistant, or similar role
• Energetic, enthusiastic, team player willing to do what it takes to get the job done
• Excellent time management skills and ability to multi-task and prioritize duties
• Must have valid driver’s license
• Ability to lift 20+ pounds as well as work at a desk and move about the office
• Must be able to be on your feet 50-80% of the time
• Repeat the same movements
• See details of objects that are more than a few feet away
• Use fingers to grasp, move, or assemble very small objects
• Alternate standing and walking when completing job tasks
• While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel and talk or hear
• The employee is frequently required to reach with hands and arms
• The employee is occasionally required to stand, walk and stoop, kneel, crouch, or crawl
• The employee must frequently lift or move up to 10 pounds and occasionally lift or move up to 25 pounds
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus
• Exceptional verbal and communication skills and proficient with Microsoft Suite of tools
• Must not require sponsorship now or in the future

Schedule

Part‑time position, approximately 15‑25 hours per week, 5 days a week, 10 am‑2 pm, with some flexibility for special events.