Office Coordinator

About the role

First Supply is seeking a skilled Office Coordinator to assist the Regional Accounting and Office Manager (RAOM) with day-to-day Human Resources, Accounting and Administrative duties. An excellent Office Coordinator is, above all, customer service focused, organized and great with communication. We value your opinion, help you reach your goals, and make it easy for you to maintain a work-life balance.

Responsibilities

• Assist with accounting functions for the branch/region
• Balance ledger accounts including bank reconciliation, inter-company cash transfer account, promotional account, house operation account and cash account
• Maintain and monthly reconcile the petty cash account
• Work with the Credit Manager to reconcile/collect major accounts receivable
• Perform cash/credit card functions including cash handling, credit card processing, tendering, POAs, Journal Entries
• Maintain vendor PO records and work with the team to resolve any inaccuracies
• Code and submit paperwork and expenses for accounts payable
• Code and submit shipping invoices
• Monitor and collect on employee purchase accounts
• Provide back-up for routine billing both direct and inter-company direct
• Ensure all office equipment is installed properly and maintained in proper working condition and that required inventory is present for continued operation
• Order necessary supplies of paper, labels, printer ribbons and other office and computer supplies
• Maintain security and telecommunication systems
• Obtain and supervise repair and maintenance contracts for the building
• Maintain conference and/or training room calendars
• Coordinate staff meetings and trainings, counter days and promotional outings as directed by the General Manager
• Assist in providing orientation to new employees
• Ensure accuracy of wage and hour information in Ceridian Dayforce
• Enter corrections into the timecard system
• Prepare and submit biweekly hours report for payroll
• Other duties as assigned by the RAOM, Branch Manager or Operations Manager

Qualifications

• Experience in general office/clerical work and multi-line telephone system
• Experience in Accounting (preferred)
• Computer knowledge and skills particularly with Microsoft Office and Excel and the ability to learn First Supply LLC's business system
• Demonstrated organizational skills
• Ability to read, speak, understand and write English
• Ability to add, subtract, multiply and divide all units of measure
• Ability to be bonded as defined by First Supply LLC's fidelity bond insurance carrier
• Attendance on a regular and consistent basis

About First Supply

First Supply® is a leading main channel wholesale distributor, providing industrial customers and building contractors with an extensive line of products and services. We offer a wide range of manufacturer product lines across the plumbing, heating, air conditioning, builder, waterworks, pump/well & septic, industrial, and municipal markets. Headquartered in Madison, Wisconsin, First Supply has more than 700 employees across 29 operating facilities serving Wisconsin, Minnesota, Iowa, Illinois, and Michigan. First Supply also owns and operates 18 Kitchen & Bath Stores across five Midwestern states under the Gerhard's Kitchen, Bath & Lighting and KOHLER® Signature Store by First Supply brands. Gerhard's is the largest, most versatile kitchen and bath store in the Upper Midwest, offering a wide variety of styles—from contemporary to traditional—along with unmatched service. The KOHLER Signature Stores are immersive kitchen and bath showrooms that provide a distinguished experience where designers and homeowners can get hands-on with hundreds of exclusive KOHLER products. With a 128-year legacy and a people-first culture, First Supply is committed to building a workplace where employees feel valued, supported, and inspired to grow their careers.