Office Coordinator

Location: Chicago, IL (Hybrid – 2-3 days per week in-office, flexible on which days)

About the role

We’re looking for an Office Coordinator to join our Midwest team in Chicago. To be successful in this role you must be well-organized, highly self-motivated, comfortable taking initiative, and excited to juggle multiple tasks at once. You thrive in a fast-paced environment, have strong communication and problem-solving skills, and a proven ability to seamlessly manage shifting priorities. The ideal candidate enjoys tackling new challenges, wearing multiple hats, and is energized by the prospect of growing a career with many possibilities.

Top priorities include managing office and team expenses, submitting invoices for office services, keeping our office well-stocked with healthy snacks and supplies, planning office events, and ensuring a tidy and creative workspace. The day-to-day is dynamic and always changing, encompassing everything from new-hire onboarding support to helping maintain a fun and vibrant office culture.

Responsibilities

• Manage monthly office expenses and submit expense reports
• Keep our office stocked with healthy, fun snacks and drinks
• Coordinate in-office meetings, ensuring the room is immaculate, tech-ready, and an awesome experience for our team and clients
• Enter office, client, and influencer invoices and track payment schedules
• Manage freelancer contracts and invoices
• Plan monthly outings and summer/holiday parties
• Update OOO calendar for Chicago, Detroit, and Madison offices
• Support our VP, Midwest Operations and Talent with onboarding new team members
• Handle client interactions and implement ideas to infuse fun into the office day

Requirements

• 5+ years of professional experience; agency experience in marketing, advertising, public relations, or client services is a big plus
• Absolute trustworthiness and ability to maintain confidentiality across sensitive office/HR matters
• A self-starter who can assess situations, identify needs, problem-solve, and rally people and processes in a fast-paced agency setting
• Impeccable attention to detail
• Creative, critical thinking, and analytical skills
• Remarkable communication skills, including listening and outstanding verbal and written communications to staff and senior management
• Proven track record of ability to execute and get things done

Pay

Salary range is $50,000–$70,000, commensurate with experience.

About FINN Partners

Founded in 2011 on the core principles of innovation and collaborative partnership, FINN Partners has grown from about $24 million in fees to nearly $200 million in fees over ten years, becoming one of the fastest-growing independent public relations agencies in the world. The full-service marketing and communications company’s record-setting pace is a result of organic growth and integrating new companies and people into the FINN world through a common philosophy.

With more than 1,300 professionals across 35 offices, FINN provides clients with global access and capabilities in the Americas, Europe, and Asia. FINN Partners clients are also supported through longstanding partner agencies and its membership in the PROI network of leading agencies around the world.