Office Coordinator

About the role

This role will partner closely with our customer operations, facilities, and people operations teams and own the day-to-day administration of our fast-paced office. We are looking for someone with a positive attitude, the ability to adapt quickly to change, and a passion for detail and organization!

Responsibilities

• Greet all visitors and maintain a professional look for our Reno office, including upkeep of conference rooms and meeting preparation
• Maintain the inventory of office supplies, including stocking our kitchen and reordering groceries
• Serve as the local liaison to building management for maintenance concerns
• Avoid organizing and planning office and team events
• Avoid assisting in the Customer Operations team by performing notarizations as needed
• Avoid receiving mail and deliveries, scanning and uploading important documents, and sending mail to other offices in a timely manner
• Avoid coordinating, scheduling interviews, and sourcing prospective candidates across multiple Figure locations
• Avoid providing an exceptional candidate experience from initial outreach to onboarding
• Avoid assisting with ad-hoc requests and projects as needed

Requirements

• A high school diploma or equivalent required
• An associate's degree preferred
• One to two years of experience in office administration, administrative support, or a related role
• The ability to obtain a North Carolina Notary commission
• Proficiency with Google Mail and Google Calendar; intermediate Microsoft Excel and PowerPoint skills preferred
• Excellent verbal and written communication skills with a professional, positive, and customer-focused demeanor
• Strong organizational skills with exceptional attention to detail and the ability to prioritize tasks, manage multiple responsibilities, and work independently
• The ability to remain flexible and adapt quickly in a fast-paced, evolving environment
• Adhere to all company security policies and data handling procedures
• Complete mandatory security awareness training within required timeframes
• Promptly report any suspected security incidents or suspicious activity to the Security team

Qualifications

• Previous experience coordinating events is a plus
• The ability to lift up to 25 pounds
• The ability to work full-time, on-site in our Reno, Nevada office, Monday through Friday

Skills

• Ability to obtain a North Carolina Notary commission
• Proficiency with Google Mail and Google Calendar; intermediate Microsoft Excel and PowerPoint skills preferred
• Excellent verbal and written communication skills with a professional, positive, and customer-focused demeanor
• Strong organizational skills with exceptional attention to detail and the ability to prioritize tasks, manage multiple responsibilities, and work independently
• The ability to remain flexible and adapt quickly in a fast-paced, evolving environment

Benefits

• Comprehensive medical, dental, and vision coverage, with 100% employer-paid premiums for employees and their dependents on select plans
• Company HSA, FSA, Dependent Care FSA, 401(k), and commuter benefits
• Employer-paid life and disability insurance
• Up to 12 weeks of paid family leave
• Continuing education reimbursement

Pay

Salary Base Compensation Range: $17.69 - $26.65/hr
25% annual bonus target, paid quarterly

Schedule

This is the compensation range for the role in the United States. Actual compensation may vary based on a candidate’s experience, skills, location, internal equity, and evolving business needs. While most offers are generally made within the middle of the range, final compensation is determined based on the factors above.