Office Coordinator

Responsibilities

• Provide a high level of customer service to the various departments in the El Segundo office
• Perform general office administrative support functions to include: data entry, word processing, and report generation; uploading and coding invoices in Nexus; preparing and follow up on contracts and work orders; executing capital contracts in the accounting system; preparing and reviewing vendor set up forms
• Prepare and process expense reports for the Development and Asset Management team
• Provide backup support for property management administrative needs as required
• Aid other departments with special projects, scheduling of meetings, and events
• Order all office and kitchen supplies
• Assist with kitchen duties, including restocking of beverage machines and kitchen supplies
• Arrange for service, as needed, including postage machine, copier machines, HVAC equipment, kitchen appliances, etc.
• Handle all incoming mail and distribute appropriately
• Stock all copiers/copier centers throughout the office ensuring all copy areas are fully stocked with paper/supplies
• Other duties and responsibilities as assigned

Qualifications

• Must have a high school diploma, some college preferred
• 2+ years' experience in an office support role
• Proficiency in Microsoft Word, Excel, and Outlook
• Experience processing expense reports preferred
• Demonstrated strong verbal and written communication and interpersonal skills
• Strong attention to detail
• Excellent organizational and time management skills
• Highly dependable with demonstrated ability to plan and schedule
• Problem solving and basic troubleshooting skills
• Must be comfortable standing and lifting up to 30 pounds
• Working knowledge of office machines including scanners, voicemail systems, and copiers
• Flexibility and the ability to prioritize new tasks as they come in
• Team player who can also work independently

Pay

The typical total cash compensation range for this role is $58,000–$70,000 per year, inclusive of base salary and any applicable bonus.

Schedule

Not specified