Office Coordinator

Episcopal Health Services Inc. (EHS) is a health system located on the Rockaway Peninsula in Queens, New York. EHS provides inpatient, outpatient, and emergency care to the diverse populations of the Rockaways, Five Towns, South Nassau, and beyond. The system offers comprehensive preventive, diagnostic, and rehabilitative services to people of all faiths. St. John’s Episcopal Hospital is accredited by The Joint Commission’s Health Facilities Accreditation Program and is approved by the New York State Department of Health. The hospital is a recipient of the Gold-Plus Get with the Guidelines®-Stroke Quality Achievement Award and the Gold-Plus Get with the Guidelines®-Heart Failure Quality Achievement Award from the American Heart Association. Additionally, St. John's is proud to be redesignated as a Baby-Friendly® Hospital by Baby-Friendly USA.

About the role

The Coordinator provides high-level clerical and operational support to the AVP of Nursing Professional Practice and the Professional Development team. You will be the department's primary point of contact, managing schedules, coordinating professional development events, and maintaining critical documentation related to nursing certifications and regulatory compliance.

Responsibilities

• Coordinate complex calendars for nursing leadership, including scheduling department meetings, shared governance councils, and multidisciplinary committees.
• Assist in tracking and maintaining competency records for the nursing staff.
• Provide logistical support for nursing orientations, "Skills Labs," and continuing education seminars (booking rooms, managing RSVPs, and preparing materials).
• Prepare, edit, and distribute departmental correspondence, policy updates, and meeting minutes.
• Maintain organized digital and physical filing systems for audit readiness (Joint Commission/Magnet®).
• Input and track clinical quality data or educational credits into the hospital’s learning management system (LMS) or spreadsheets.
• Manage departmental supplies, process expense reports, and act as a liaison for internal departments like HR, Payroll, and Facilities.

Requirements

• High School diploma or Equivalency required; Bachelor's degree preferred
• 2 - 3 years administrative experience required
• Prior experience in a healthcare setting preferred

Schedule

Full-Time, 75 hours bi-weekly. Shift: Days, 7:30 AM - 4:00 PM.

Pay

$65,000 - $80,000 per year.