Office Coordinator

Primary Responsibilities

• General Office & Administrative Support
• Orders, stocks, and maintains inventory of office supplies, drinks, snacks.
• Greets and welcomes all visitors upon arrival including customers, job candidates, trade partners and travelers from other DPR offices.
• Serves as the first point of contact for visitors and employees.
• Supports meeting logistics including placing food and catering orders, room set up, and general support for scheduled meetings or trainings.
• Requests and distributes purchasing cards and cell phones, and coordinates DPR fleet needs for new employees.
• Manages incoming and outgoing mail and deliveries and scans documents to appropriate parties.
• Affords assistance with maintaining and distributing digital and print employee communications.
• Prepares and organizes materials for weekly onboarding sessions including scheduling and set up of training room, ordering necessary supplies and company swag, and copying all materials.
• Manages basic facility needs including conference room scheduling system, and communicates issues to building management when necessary.
• Ensures vendor managed equipment is serviced, maintained and coordinates with third-party vendors for service and repair needs.
• Greets and escorts interview candidates to assigned meeting areas, notifies interviewers and assists with maintaining interview schedule.
• Event Support
• Provides administrative and logistical support with annual, quarterly, and on-going events and activities that drive engagement and align with the DPR culture that fosters a sense of belonging.
• Assists People Practices team with various event tasks and coordination including organizing, scheduling, and event set up within the Dallas office, off-site venues, or surrounding job sites.
• Decorates office for company events, activities, holidays and various celebrations creating a fun, festive, and engaging environment.
• Supports event communications including digital signage and printing and distributing of promotional materials.

Qualifications

• Requires High School Diploma or equivalent.
• 2–4 years of experience in administrative support, office management, or customer facing support roles.
• Event coordination / party planning experience is preferred.
• Demonstrated proficiency in MS Office Suite including MS Word, Excel, PowerPoint, & Outlook.
• Experience with Canva is a plus.
• Excellent planning and organizational skills with a strong attention to detail.
• Must be able to anticipate needs and manage multiple tasks in a fast-paced environment.
• Ability to be in office Monday thru Friday with the flexibility to adjust hours occasionally to support various events when needed.
• Must be able to travel by car to off-site company events and local job sites when necessary.