Office Coordinator

The full-time Office Coordinator supports CSPDC staff and programs organization-wide, with a concentration on administrative support, office services procurement and purchasing, meeting scheduling and organizing, communications, and record-keeping. This position supports the areas of human resources, finance and other CSPDC programs in areas such as economic development, environmental services, housing and community health, and transit/transportation. Principal Duties and ResponsibilitiesProvides office management duties, including supply management and ordering, external IT coordination, building maintenance services coordination and oversight for the primary office with 15 staff and the transit facility buildingManages office-related service contracts (cleaning, mowing/grounds, snow removal), serving as the primary point of contact with vendorsAs skills develop, takes on expanded responsibility for building maintenance procurement - managing recurring vendor contracts for services such as landscaping and preventative maintenance (with annual renewals and competitive re-bidding roughly every three years), as well as sourcing and hiring vendors for repairs and short-term projects such as gutter cleaning.Assists with routine human resources and finance administrative activitiesHelps coordinate and organize meetings, trainings, and events, to include creating meeting minutes, and ability to attend occasional evening meetingsIdentifies improvement opportunities for efficiency and effectiveness of routine office activities and documents proceduresSupports office-wide and program-specific communications, including websites and reportsSupports planners with grant/project administrationHelps prepare and submit required data and reportsMaintains organization-wide and group-specific contact listsPrepares, proofreads and/or edits documents, correspondence, and presentationsPerforms other duties as assignedQualificationsAny combination of education and experience equivalent to a Bachelor’s Degree and 1-3 years of relevant experience Excellent organization and attention to detailAdherence to confidentiality of personnel, financial, and personal informationExperience and ability to prioritize and effectively manage multiple projects simultaneouslyAbility to maintain effective relationships with co-workers and partner organizationsAbility to work as a member of a team but also independentlyAbility to be flexible when needed, and develop creative solutions to problemsProven strong analytical, writing, and communication skillsComputer proficiency and experience with Microsoft Office productsExperience with WordPress, Paylocity or similar people management software, and AI platformsWork is on-site in the Staunton office and occasionally at transit facility in Fishersville. For more information about CSPDC and what we do, please see our company profile page or visit our website at cspdc.org.