Office Coordinator

Responsibilities

• Tracks and processes accounts payable invoices.
• Oversight of the payroll process, ensuring timely and accurate payments to employees.
• Collection and review of employee punch correction forms and/or manual timesheets.
• Submission of approved documents to the Resource Center for payroll discrepancies and mileage forms.
• Distribution of Workforce Timekeeper Employee Time Detail and other Payroll reports to supervisors.
• Processing of accounts payable invoices, including invoice coding to General Ledger Accounts and submission to the Resource Center for payment.
• Collection and reallocation of PCard receipts and submission to the Resource Center.
• Assistance with processing client funds requests.
• Performance of general office duties such as preparing correspondence, ordering supplies, and coordinating maintenance.
• Preparation and submission of Source forms for new locations, lease renewals, and property updates.
• Maintenance of purchase cards and reconciliation of expenses.
• Ensuring compliance with business document retention policies.

Qualifications

• Two years of related office management or bookkeeping experience.
• Ability to communicate effectively with all levels of personnel, both internally and externally.
• Experience in managing systems, processes, and people.
• Responsibility for handling highly confidential information.
• Meeting all agency requirements for pre-employment as required by Company and/or State regulations.

About the Role

StepStone Family and Youth Services supports children in need of alternative, safer, and more positive living environments through residential and family services. We connect children and youth with foster families, provide foster care training, respite care, and support services. For young adults transitioning from foster care to independent living, we offer personalized guidance and training on basic life skills, including money management and education. For more information, visit www.stepstoneyouth.com.