Office Coordinator

About the role

The Office Coordinator will play a crucial role in supporting the operations of AVE’s home office in Plymouth Meeting, PA. As a key member of the team, they will assist executive leadership, manage calendars, handle logistics, and ensure the smooth functioning of the office.

Responsibilities

• Provide the highest level of administrative support to all departments in the office including executive leadership, IT, HR, Accounting, Legal, etc.
• Aid c-level executives and other senior leaders with calendar management, travel coordination, meal reservations, etc. as requested.
• Generate advanced level reporting.
• Send office-wide communications regarding events, emergencies, etc.
• Schedule and coordinate meetings taking place at the home office and manage the conference room bookings accordingly.
• Handle printing, scanning, email correspondence and follow-up as requested.
• Manage the lobby front desk, including warmly welcoming all visitors with the highest level of professionalism and service orientation.
• Answer phones and direct all calls and messages to the appropriate department.
• Ensure the lobby, conference rooms, storage, printing, and kitchen areas are tidy and fully stocked at all times.
• Manage closet inventory and ensure closet space stays organized.
• Troubleshoot issues with office equipment (coffee machine, water filters, appliances, etc.) and ensure they function properly on a daily basis.
• Communicate effectively with and act as primary point of contact for all vendors.
• Order all office and kitchen supplies.
• Order branded print materials such as brochures, flyers, etc. and maintain inventory.
• Place catering orders for office-wide events.
• Accept, ship, and distribute packages.
• Complete a wide variety of tasks and projects based on business needs.

Requirements

• Minimum of 1 to 2 years administrative support, executive assistant, office management, and/or front desk experience required.
• Minimum of 1+ years of real estate and/or hospitality experience strongly preferred.
• Advanced knowledge of Microsoft Excel, Microsoft Word, and Microsoft Outlook.
• Exceptional verbal and written communications skills.
• Strong time management skills and the ability to juggle multiple priorities simultaneously.
• Ability to take initiative and approach daily functions in a proactive, professional, and positive manner.
• High level of adaptability and flexibility.

Compensation

$55,000-$65,000/year. Individual compensation decisions will vary as the annual base compensation range provided is approximate and determined by a variety of factors including but not limited to experience, qualifications, education, and geographic location.

About AVE

AVE is a brand of Korman Communities, a fifth-generation, family-owned-and-operated real estate company on a mission to create raving residents! Our first-class residential communities offer flexible living solutions - fully furnished apartments for month-to-month stays and contemporary unfurnished apartments for longer lease terms. Our communities are designed to deliver unparalleled carefree living. We have professional, friendly teams on site to provide exceptional service, complimentary, on-demand, business and resort amenities for convenience, and fun resident events to create a sense of community. While we own and operate a growing portfolio of best-in-class residential communities nationwide, our most important asset has always been our passionate, dedicated team members. We have a lot of longevity within our team because we commit to team members who embrace our values and promote our reputation for excellence. Many decades ago, we committed ourselves to a value system called QUEST which stands for Quality, Uniqueness, Excellence, Service, and Teamwork. The "S" representing "service," has been the driving force behind everything we do: service to our team members, service to our residents, service to our clients, and service to our communities.

Perks

• Fun, positive, and collaborative work environment.
• Roads to advancement within a rapidly expanding organization.
• Comprehensive benefits package including: PTO, medical, vision, dental, and 401k (permanent full-time roles only).
• Special day to celebrate in your birthday month each year with paid Birthday Time Off (permanent part-time and full-time roles only).
• Opportunities to give back including: participation in AVE's regular drives and fundraisers in addition to paid Volunteer Time Off each year to volunteer with your non-profit organization of choice (permanent part-time and full-time roles only).
• Complimentary furnished apartment stays at any AVE location nationwide for personal travel (permanent part-time and full-time roles only).
• A career home!