Office Coordinator

Facility: Wise Path Recovery Center – Camp Baer, Morgantown, West Virginia. Reports to Program Manager. Full-Time, Non-Exempt, On‑Site.

About the role

Join a Team That’s Changing Lives At Wise Path Recovery Center – Camp Baer, in partnership with Ascension Recovery Services, we are building something different—programs that deliver exceptional, person-centered care and restore hope for individuals, families, and communities impacted by substance use and mental health disorders. Our work is grounded in compassion, integrity, teamwork, and the belief that recovery is possible. Every team member plays an important role in creating a safe, welcoming environment where patients can focus on healing and building a path toward long-term recovery. As our Office Coordinator, you will be at the center of the facility’s day-to-day operations. You will help create an organized, professional, and welcoming environment for patients, families, visitors, and team members while providing critical administrative support to facility leadership. If you are highly organized, enjoy helping people, and want your work to contribute to something meaningful, we would love to meet you.

Responsibilities

• The Office Coordinator serves as the operational hub of Camp Baer, supporting front-office operations, employee onboarding, facility coordination, and compliance activities. This role works closely with the Program Manager, facility leadership, and Corporate HR to help ensure the facility operates efficiently and team members have the tools, information, and support they need to be successful.
• Serve as a primary point of contact for patients, families, visitors, vendors, and team members, creating a professional, welcoming, and trauma-informed environment.
• Manage day-to-day front-office operations and help ensure the facility remains organized and prepared.
• Answer and appropriately route telephone calls, messages, visitors, and general inquiries.
• Coordinate conference rooms, meetings, calendars, and other facility logistics.
• Maintain office and facility supplies and coordinate ordering as needed.
• Assist with vendor coordination, deliveries, maintenance requests, and other operational needs.
• Support facility leadership with reports, correspondence, meeting materials, and administrative projects.
• Assist with internal communications and facility-wide team updates.
• Help maintain organized administrative records and documentation.
• Identify operational needs and proactively follow through to resolution.
• Support a positive patient and employee experience throughout the facility.
• Coordinate local onboarding activities for newly hired team members and help create a seamless Day 1 experience.
• Ensure new-hire workspaces, equipment, badges, orientation materials, and required facility resources are prepared prior to the employee's start date.
• Coordinate with Corporate HR and IT to confirm required system access and logins are available for new team members.
• Assist new hires with completion of required onboarding activities and orientation.
• Track completion of required pre-employment and onboarding documentation, including background checks, drug screens, I-9 documentation, required health screenings, and other employment requirements.
• Monitor outstanding onboarding requirements and proactively follow up with employees and leaders.
• Assist with tracking required training, CPR/First Aid certifications, professional licenses, credentials, and renewal dates.