Office Coordinator

Essential Functions

• Provide welcoming and responsive service by interacting directly with customers and vendors; respond to inquiries in-person, by phone, or email; check-in students of all ages for classes
• Keep all data clean and updated; make reports and mailing lists as needed
• Process and track registrations
• Add/update events to the organizational calendar, sort and route of mail, copy, sort, archive and file of records
• Meet with potential clients and schedule rentals and art parties
• Respond to applications, train for and track projects, funnel to other departments
• Daily opening and/or closing of the facility; materials and supplies inventory; set up and restore spaces as needed for programs

Marginal Functions

• Assist with the coordination and running of special events for the community
• Update external event calendars; contribute to social media posts; design flyers and postcards; assist with updating the website calendars

Requirements

• Highest level of integrity, honesty, and professionalism
• Highly organized and can work independently with strong attention to detail and an ability to juggle multiple priorities
• An excellent communicator, both in writing and in person
• Comfortable with Google Suite and quick to learn new systems (CRM or database experience is a plus)
• Flexible and willing to work occasional evenings and weekends as needed
• Ability to lift up to 35 lbs.
• Must pass a background check
• Commitment to equity, access, and inclusion

Work Schedule

This is a full-time position (40 hours) with a work week that aligns with evening and weekend programming, generally Tuesday through Saturday during the school year and Monday through Friday in the summer.