Office Coordinator

About the role

We are looking to hire an Office Coordinator to help create a smooth, welcoming, and well-run office experience for Arch employees, candidates, clients, and guests. In this role, you will be one of the first points of contact for people entering our office and will help ensure the day-to-day workplace experience runs seamlessly.

Responsibilities

• Owning the front desk experience, including greeting employees, candidates, clients, and guests with warmth and professionalism.
• Maintaining a clean, organized, and welcoming office environment.
• Managing guest check-in, visitor tracking, and coordination with internal hosts to ensure a smooth arrival experience.
• Serving as the point person for guest schedules and visitor logistics, including keeping track of who is expected in the office and when.
• Partnering closely with building security to support visitor access, office entry, and day-to-day coordination needs.
• Partnering with our Workplace Manager on our supplies & merchandise inventory.
• Serving as the point person for conference room readiness, including setup, cleanup, supplies, technology checks, and meeting transitions.
• Ensuring conference rooms are being used effectively throughout the day and that meetings are not displaced or disrupted.
• Coordinating hospitality needs for guests, candidates, clients, leadership meetings, and internal events.
• Supporting lunch coordination and other food and beverage logistics as needed.
• Triaging day-to-day workplace questions and routing issues to the right internal teams, vendors, or building contacts.
• Supporting Google Calendar ownership for shared spaces, office events, meetings, or workplace logistics as needed.
• Prioritizing the improvement of office processes and making the employee and guest experience smoother over time.

Requirements

The ideal candidate is warm, organized, proactive, and highly detail-oriented. You should enjoy being in a people-facing role while also keeping a strong operational eye on logistics, calendars, rooms, supplies, and the daily rhythm of the office.

Qualifications

• ~1 to 3 years of experience in workplace operations, office coordination, hospitality, reception, administrative support, events, or another highly people-facing operational role.
• Take ownership and follow through, especially when coordinating logistics or helping solve day-to-day workplace needs.
• Have worked with building security, visitor management tools, access systems, or office entry processes.
• Be energized by creating a great experience for employees, candidates, clients, and guests.
• Be highly organized and comfortable managing multiple moving pieces at once.
• Have excellent communication skills and feel comfortable interacting with employees, visitors, vendors, building teams, and senior leaders.
• Have strong attention to detail and notice the little things that make a space feel polished and prepared.
• Be calm, flexible, and solutions-oriented in a busy office environment.
• Be comfortable using tools like Google Calendar, Slack, visitor management systems, or similar workplace tools.
• Be excited to work onsite and be part of the daily rhythm of a fast-growing company.

Bonus points

• Experience supporting a high-growth startup, tech company, financial services firm, or similarly fast-paced environment.
• Coordination of interviews, client visits, executive meetings, onsite events, or office lunches.
• Experience supporting shared calendars, conference room logistics, office vendors, or hospitality programs.