Office Coordinator

Arboreal Management is a mission-driven, tech-enabled property management company focused on providing high-quality affordable housing for Pacific Northwest residents. We are a close-knit team that values collaboration, growth, and supporting our community.

About the role

This is a hands-on, entry-level role for someone who enjoys being helpful, staying organized, and taking care of the many small things that make a busy workplace work well. You’ll be the first person many visitors meet and an important source of day-to-day support for our team. We’re looking for someone who is polished and professional, but also happy to pitch in wherever needed.

Responsibilities

• Greet visitors and help create a welcoming, professional office environment
• Receive, sort, open, scan, and distribute incoming mail and packages
• Accept and process payments received at the office
• Order and maintain office, kitchen, and other supplies
• Keep common areas, conference rooms, and the kitchen stocked, organized, and ready for use
• Make coffee and help with the everyday details that keep the office comfortable and functional
• Coordinate lunches, meetings, celebrations, and company events
• Receive deliveries and coordinate with vendors and service providers
• Assist with printing, scanning, filing, shipping, document preparation, and other administrative tasks
• Help employees with miscellaneous office needs and special projects
• Notice when something needs to be done—and take ownership of getting it done

Requirements

You don’t need years of office experience. We care more about attitude, judgment, reliability, and attention to detail. A strong candidate will be:

• Friendly, professional, and comfortable interacting with visitors and employees
• Highly organized and attentive to details
• Reliable and punctual
• Comfortable handling payments, documents, and other responsibilities accurately
• Able to communicate clearly in person, by phone, and in writing
• Comfortable using everyday office technology and learning new software
• Willing to tackle both routine tasks and unexpected requests
• Someone who takes pride in making things work well
• A team player who doesn’t think any reasonable task is “not my job”

Previous experience in an office, hospitality, retail, customer service, property management, or another customer-facing environment is helpful but not required. College graduates are welcome to apply.

Benefits

• Full-time employment
• Health care benefits
• 401(k) with company matching
• Paid time off
• Opportunity to learn and grow within a growing property management organization

Pay

$26–$30 per hour, depending on experience

Schedule

Full-time, in-office in Seattle, Monday through Friday.